Assistant to the Management 50-100%

Assistant to the Management (m/f/d | 50-100%)

• immediately or by arrangement • permanent employment • St. Gallen region

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For two decades, Heliobus AG has been dedicated to the mission of supplying interiors with sufficient daylight. Through innovative solutions, we intelligently bring life energy into dark, enclosed spaces, basements, and underground infrastructures.

We are looking for a dedicated Assistant to the Management (m/f) to strengthen our team. In this position, you will take on a key role in supporting the management and bear responsibility for various cross-border administrative tasks as well as the coordination of processes within the company.

Main Tasks

• Independent execution and coordination of all administrative tasks in the background
• Multilingual correspondence, presentations, and other documents (DE, EN); FR, IT an advantage
• Systematic analysis and optimization of back-office processes
• Scheduling, budgeting, and controlling of own projects
• Responsibility for quality assurance in the area of address management (ERP/CRM)
• Participation in management meetings including minute-taking and pending items management
• Assistance in the organization and coordination of trade fairs, meetings, company events, and functions
• Proactive management of appointments, travel, and meetings for the management
• Undertaking research activities and independent preparation of information
• Support of marketing activities

Your Profile

• Completed commercial training with further training or Bachelor's degree in Business Administration
• Experience as Executive Assistant & Head of Backoffice with disciplinary and functional leadership
• Professional experience in an international environment
• Competent and winning appearance with very good communication skills
• Very good, multilingual, and creative expression in spoken and written form (DE, EN); FR, IT an advantage
• Flexible, service-oriented, and team-oriented personality
• Independent, exact, and reliable way of working
• Networked thinking, proactive, and forward-thinking
• Very good knowledge of MS-Office programs
• Knowledge and experience in the area of Marketing / Digital Marketing or Communication
• Knowledge and experience in Social Media Content Marketing (Instagram, LinkedIn, Pinterest, YouTube)
• Knowledge in the area of Search Engine Optimization SEO, Google Ads an advantage
• IT affinity and experience with CRM/ERP tools

We offer you

• A small, motivated team with short decision-making paths
• Varied tasks and room for initiative
• An appreciative and uncomplicated interaction with one another
• Trust, independence, and the opportunity to make a difference
• A long-term perspective in our company

Have we aroused your interest in this position?
Dr. Miroslav Fabian looks forward to your online application.

Heliobus AG - Sittertalstrasse 34 - 9014 St. Gallen - +41 71 544 66 88