Administrative Assistant – Photovoltaics & Heat Pumps

--- base: meta-keywords: meta-viewport: width=device-width, title: Administrative Assistant(e) – Photovoltaics & Heat Pumps (M/F) --- Administrative Assistant(e) – Photovoltaics & Heat Pumps (M/F) ============================================================================= Join a company committed to the energy transition Based in Écublens, HABIT'AVENIR is a Swiss company specializing in energy renovation solutions. We support our clients from A to Z in their projects, from the technical study to the commissioning, including administrative procedures, subsidy applications, and installation monitoring. Our areas of expertise: * Photovoltaic installations * Heat pumps * Solar storage batteries * Charging stations for electric vehicles * Insulation and energy renovation In the context of our growth, we are looking for an experienced Administrative Assistant(e) to strengthen our team and ensure the administrative follow-up of our photovoltaic and heat pump projects. Your missions At the heart of the company's organization, you ensure the smooth administrative progress of client files in collaboration with the sales, technical teams and various partners. Your main responsibilities will be to: * Manage and ensure the administrative follow-up of photovoltaic and heat pump projects. * Compile, check and update client files. * Prepare and follow up on requests for authorizations, connections and subsidies. * Ensure exchanges with municipalities, cantons, Pronovo, grid operators and other concerned organizations. * Prepare quotes, contracts, invoices and other administrative documents. * Plan the interventions of the technical teams. * Follow up on supplier orders and delivery times. * Inform clients of the progress of their project. * Ensure coordination between clients, sales staff, technicians and partners. * Ensure the filing and archiving of administrative and technical files. Your profile You are an organized, rigorous person and appreciate work well done. You possess: * Excellent command of French, both spoken and written. * Administrative experience in the photovoltaic, heat pump, energy renovation or building sector. * Good knowledge of Swiss administrative procedures (authorizations, connections, subsidies, etc.). * Perfect mastery of IT and office tools. * Excellent organizational skills and priority management. * Good communication and customer service skills. * Autonomy, rigor and a true team spirit. What we offer you * A CDI with a flexible activity rate of 50 % to 100 %, depending on your availability. * An attractive salary, in line with your experience and skills. * A varied position within a booming sector. * A dynamic and friendly working environment. * Close collaboration with experienced sales and technical teams. * Great autonomy in the management of your files. * Opportunities for evolution within a growing company. * The opportunity to participate concretely in the energy transition in Switzerland. Conditions * Company: HABIT'AVENIR * Place of work: Écublens (VD) * Contract: CDI * Activity rate: 50 % to 100 % * Start date: Beginning of September 2026 or to be agreed Join HABIT'AVENIR! Do you know the photovoltaic or heat pump sector and wish to join a dynamic company, where your work has a concrete impact? We would be delighted to meet you. HABIT'AVENIR Écublens -- Switzerland 📞 🌐 HABIT'AVENIR SA * HABIT'AVENIR SA 1024 Ecublens * [ ](< >) jpid88e8970jm jpit1042jm jpiy26jm