Office Manager & Team Assistant (m/w/d)

We, Condecta AG with headquarters in Winterthur, have been among the largest providers of room systems, construction machinery, construction equipment, and water protection systems in Switzerland for 65 years. We provide our customers with technically sophisticated machines and systems in modern and proven construction methods – this is Condecta quality for the highest demands. For our location in Wikon, we are looking for a service-oriented personality who manages our office professionally, reliably supports the team, and actively helps shape the location.

Do you organize with an overview, like to roll up your sleeves, and create an environment where guests and employees feel comfortable? Then you are in the right place with us.

Office Manager & Team Assistant (m/w/d)

Your mission:

• You are responsible for the appearance, organization, and service in our office.
• You ensure that our guests feel perfectly cared for from reception to farewell.
• You coordinate meeting rooms, mail, deliveries, and central inquiries, and maintain an overview even with parallel requirements.
• You professionally create and prepare presentations, documents, and correspondence.
• You coordinate projects, pending tasks, and appointments and ensure a reliable flow of information within the management and to relevant areas.
• You process inquiries and are a competent interface to internal and external contact persons.
• You manage external partners and ensure the functionality of our infrastructure.
• You take over travel and expense management, invoicing, project creation in Opacc, as well as other administrative tasks for the team.
• You maintain customer and project data and ensure that the information is always up-to-date and reliable.

What you bring with you

• Completed commercial basic training (EFZ) or a comparable qualification
• Experience in a similar function and enjoyment of a versatile hub role
• Strong service orientation as well as enjoyment of contact with customers, suppliers, and the team
• Stylish German language skills and good English skills; French skills are a plus
• Confident handling of Microsoft 365; experience with CRM or database systems, Salesforce, or Opacc is an advantage
• Organizational talent, initiative, and a structured, precise, and independent way of working
• Professional appearance, assertiveness, and a good sense of priorities
• Discretion, loyalty, reliability, and enjoyment in taking on responsibility

What we offer:

• A varied position that goes far beyond classic administration.
• Flat hierarchies and short decision-making paths enable efficient and uncomplicated working
• Flexible working hours to promote your work-life balance
• Birthday off - because it is your day
• Exciting events, company events, and attractive employee discounts

Ready to help shape our location in Wikon and make a tangible contribution to a professional and well-organized location through your work? Then we look forward to getting to know you.

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