Head of Secretariat

• 06 octobre 2026
• 80 - 100%
• Indefinite duration
• German (Fluent), English (Fluent)
• 9500 Wil (Sankt Gallen)
• Log in to see the jobup.ch salary estimate

Head of Secretariat ###

For our development and innovation center in Wil, with 110 employees, we are looking for an experienced, service-oriented and committed person. You will lead our secretariat team while actively participating in daily operations.

Field of activity ###

As the central pivot of our secretariat, you lead and coordinate the team and together ensure professional and flawless support to our management, project managers and employees.

You actively participate in daily operations and assume various tasks such as invoicing, monitoring hours and expenses, organizing travel and events, managing ERP and CRM data as well as supporting the recruitment process and trade fair planning. The reception and handling of our clients and business partners are also part of your responsibilities.

As an experienced assistant, you support our management and leadership in more demanding organizational and administrative tasks and manage confidential information with confidence and discretion.

In your leadership role, you coordinate the tasks and resources of the secretariat, conduct interviews with employees and for development, and assume, jointly with your superior, responsibility for matters relating to personnel, performance and collaboration. At the same time, you pragmatically develop processes and encourage autonomous and efficient work within the team.

Requirements ###

You possess the following qualities:

• Solid commercial training and several years of experience in a demanding assistant function, ideally as an executive or management assistant
• Experience in the technical and personnel management of a small team
• Taste for a participatory leadership role and for daily operations
• Strong service orientation as well as a confident and engaging attitude
• Organizational talent with an autonomous, pragmatic and solution-oriented working method
• Ability to set priorities, make decisions and maintain an overview even in stressful situations
• Great social competence as well as the ability to develop employees and, if necessary, to conduct difficult interviews
• Very good knowledge of German and good knowledge of English, both spoken and written
• Very good MS Office skills; knowledge of ABACUS is an advantage

Helbling Advantages ##

• An exciting and varied leadership position
• A motivated, dynamic and collegial team
• An open environment with a well-coordinated team
• Interesting and stimulating fields of activity in a dynamic company
• A central workplace with good public transport connections
• Flat hierarchies and constant continuing education opportunities
• Progressive working and employment conditions

Are you interested? ##

We look forward to receiving your complete and convincing application dossier, referring to the desired skills, exclusively via our application portal.

We thank you for your understanding that only direct applications will be considered.