Executive Assistant CIO & Office Manager 70%

Position combining a role of Executive Assistant to the CIO and Office Manager, ensuring executive support (agenda, committees, travel) as well as the management of daily office operations. The position requires organization, proactivity, and the ability to manage multiple priorities in a demanding environment. Executive Assistant CIO & Office Manager 70% Independent Swiss company active in the financial sector, established in the Lausanne region. Missions Executive Assistant to the CIO: Proactive and complete management of the CIO's agenda, with strategic prioritization of issues. Organization and coordination of governance bodies (Investment Committee, Boards): preparation of agendas, management of invitations, and production of materials. Preparation, formatting, and proofreading of presentations and documents for high-level stakeholders. Communication management: sorting emails, drafting letters, and following up on actions. End-to-end organization of the CIO's travel (reservations, visas, itineraries, expense reports). Coordination with internal (Heads of Departments) and external interlocutors. Follow-up on deadlines, projects, and strategic deliverables. Organization of key events (Investment Days). Office Management & Administrative Support: Supervision of daily office operations (reception, service provider management, maintenance). Coordination of general services (cleaning, facility management, suppliers). Management of access, badges, and parking spaces. Global administrative support (calendar management, internal communications, mail processing). Management of supplies and stock monitoring. Participation in onboarding processes (setup, equipment, system access). Candidate Profile As an Executive Assistant & Office Manager, you have the following profile: Experience: Minimum 5 years in a similar position (Executive Assistant / Personal Assistant). Experience in financial services, banking, or a regulated environment. Exposure to supporting a senior executive (ideally CIO or equivalent). Experience in governance or support for boards/committees. Skills: Excellent mastery of Microsoft 365 (PowerPoint, Word, Outlook, Teams). Very good level of English and French required. Advanced capabilities in producing professional presentations. Exceptional organization and priority management. Excellent interpersonal and communication skills. Strong discretion and sense of confidentiality. Proactivity and ability to anticipate. Ability to work under pressure with reliability. Team spirit with autonomy. Conditions and Advantages Our client offers you: A permanent position in a well-established company. 5 weeks of vacation for a good work-life balance. A professional and collaborative atmosphere. The possibility to actively contribute to the smooth running and efficiency of daily operations. jpid4098527jm jpit0728jm jpiy26jm