Assistant Vice President

As Assistant Vice President, you are a central hub within the business area. You support the management and the entire leadership team with organizational, administrative, and coordinative topics, ensure an efficient flow of information, and keep an eye on appointments, pending tasks, and important duties.
In doing so, you work with different organizational units, executives, employees, and external partners. In addition to classic assistant tasks, you take on smaller projects and operational topics and actively contribute to the further development of processes.

Assistant Vice President

80-100

Bern

What you can achieve

• You support the management and the leadership team with organizational, administrative, and coordinative tasks.
• You coordinate appointments, meetings, workshops, and business events and ensure their preparation and follow-up.
• You organize mail and calendar management, coordinate pending tasks, and keep an eye on deadlines.
• You prepare presentations, decision-making bases, reports, and other management documents and take minutes.
• You coordinate information across different organizational units and ensure an efficient flow of information.
• You take on operational tasks in SAP, for example, order openings and the processing of business transactions.
• You lead smaller projects and independently take on topics such as the organization of training programs or OE projects.
• You recognize potential for improvement and support the further development of administrative processes.
• In addition to the assistant function, the assistant leads smaller projects on behalf of the business area manager and takes on operational tasks, such as order openings in SAP.

What you bring with you

• Commercial training or comparable qualification as well as at least five years of professional experience in an assistant, coordination, or comparable function, ideally in a larger or complex corporate or ICT environment.
• Very good knowledge of Microsoft 365 and ideally good SAP/SAP S/4HANA knowledge.
• Experience in appointment, task, and pending task management as well as in the organization of meetings and events.
• You can structure complex information and prepare it appropriately for the addressee and have a good understanding of organizational and project-related processes.
• Very good German and good English skills; French skills are an advantage.
• Driver's license category B is an advantage.

Your personality

• You are loyal, trustworthy, and discreet when dealing with confidential information.
• You are a cheerful, friendly, and communicative personality who enjoys approaching people and bringing in different perspectives.
• You work independently, reliably, and in a structured manner and maintain an overview even when priorities change.
• You like to roll up your sleeves, communicate confidently at different hierarchical levels, and are not afraid to pick up the phone instead of just writing emails.
• You are flexible, solution-oriented, and enjoy organizing things, bringing people together, and making things happen together.
• You are not just classic assistance, but a communicative and independent hub for our leadership team.

Do you not meet all the requirements one hundred percent? Apply anyway. We are always looking for talented and motivated individuals who want to enrich our team. We attach great importance to diversity and equal opportunity, and our goal is to build a diverse team in which everyone can fully develop their personal strengths. We particularly encourage all persons, regardless of their gender, who may have concerns about taking a position in an army-related environment, to apply.

About the area

The Business Segment Computing, Communication Solutions & Products (CCSP) is responsible for diverse communication solutions for the Swiss Army. This includes integration projects, proprietary products such as ERSA IMFS and TTEL, Service Level Agreements, as well as the Polycom trading business. Further focuses are on battery energy and mini-drones.

Your benefits

Salary and benefits

We attach great importance to our employees finding a healthy balance between work and private life. Therefore, we offer, among other things, flexible working hours and home office options.

We offer you a performance-oriented and market-based salary, 13 monthly salaries, as well as generous bonuses and allowances j4id10435582jm j4it1042jm j4iy26jm