Executive assistant 80%

Executive assistant 80%

Support to the Regional Director and Operational Directors

• Calendar management, organization of meetings and preparation of materials for strategic and governance sessions
• Drafting of minutes, reports and internal reports
• Ensure the continuity of the Regional Management in the absence of the Director and the transmission of key information
• Improve internal communication and operational efficiency
• Develop the branch visibility on LinkedIn and Google Business

General administration and office management

• Ensure the various administrative tasks related to the functioning of the regional office
• Participate in the organization of internal events
• Manage administrative materials and field materials
• Ensure electronic archiving

Financial management and administrative control

• Participate in the monitoring of the monthly financial closing
• Ensure the monitoring of invoices, quotes, orders and budgets of certain contracts
• Manage client increases in collaboration with the Operational Directors
• Diploma in the field of administrative management
• Several years of experience in a similar position, ideally in the service sector
• Excellent command of French, spoken and written
• English level B2; good knowledge of German, an asset
• Very good command of MS Office
• Autonomy, organization and excellent sense of priorities
• Excellent communication skills, interpersonal skills and service orientation
• Discretion, attention to detail and respect for confidentiality