Project Administrator

We are accompanying in the framework of its development and strengthening of its teams, Swiss Philanthropy Foundation in the recruitment of its future Project Administrator for the administration and operational monitoring of several hosted funds and participation in the development of the Foundation. Project Administrator Swiss Philanthropy Foundation is an independent public utility hosting foundation based in Geneva. Created in 2006, its mission is to encourage philanthropy by creating and administering philanthropic funds: it offers donors, individuals and donor foundations, facilitated access to philanthropy through a lightweight, agile and economical structure, thus simplifying their administrative procedures and strengthening the impact of their donations. Swiss Philanthropy Foundation has created 100 hosted funds and distributes an average of nearly 40 millions per year in Switzerland and around the world. The Foundation also hosts institutional funds for other foundations as well as collaborations. It is active in philanthropy promotion activities where it develops strong partnerships in the fields of continuing education and culture. "We accompany the realization of philanthropic initiatives in a personalized way to contribute to a better world. " Missions Administrative and operational management of a portfolio of hosted funds (philanthropists and foundations): Accompaniment and coordination of the steering committees of the funds as well as their possible dedicated staff: contact and relationship, preparation and animation of sessions, minutes, monitoring of governance and operational procedures; Administrative management of the entire donation distribution process (grantmaking) in collaboration with the steering committee: analysis (due diligence) of the public utility status of beneficiary organizations, preparation of donation contracts, payments, collection of follow-up reports; Coordination and monitoring, if necessary, of experts or consultants mandated, or dedicated staff to the activity of the hosted fund; Steering and monitoring of the treasury of the allocated funds: donors' endowments, budgets, commitments, expenses, available balances; Ensure general monitoring and smooth operation of the activity of the funds on behalf of the Foundation, in collaboration and dialogue with donors and steering committees. Active development of hosted funds and long-term relationship with donors. Participation in the creation and implementation of new hosted funds: presentation of solutions, participation in discussions, administrative follow-up with a view to deploying the fund. Active participation in the development of the foundation and other tasks depending on the opportunities of the Foundation, in particular the implementation and monitoring of new offers or new tools. Use of digital tools CRM, ERP, Drive (Microsoft suite) Candidate profile Higher university education or equivalent. Confirmed professional experience (minimum 5 years) in the administration and operational monitoring of files and processes, including budget management, ideally acquired in an SME or a donor foundation. Specific thematic expertise is not required. Excellent mastery of French and English, both spoken and written. Knowledge of other languages, particularly German, is a major asset. Proven ability to coordinate external people and animate groups. Relational ease, sense of listening and developed collaborative spirit. Taste for knowledge sharing, collective intelligence and active contribution to common reflections. Solid writing and synthesis skills, as well as clear and convincing oral expression. Ability to manage several files or projects simultaneously, with efficiency and serenity. Dynamism, reactivity and sense of initiative. Ease with numbers, analytical spirit and marked interest in administrative tasks. Method, rigor, precision and sense of organization. Autonomy in work, with a strong sense of responsibility Conditions and Benefits A working environment based on strong human values, combining respect, commitment and cooperation. An entrepreneurial culture promoting autonomy, creativity and initiative. The opportunity to evolve in the philanthropy sector, with a transversal vision of the supported themes. A rich and stimulating position, offering a great diversity of tasks, varied interactions and nourishing exchanges with committed actors from the philanthropic world. The possibility of actively contributing to the development of an ambitious and growing foundation, attentive to the well-being and evolution of its collaborators. A benevolent work framework, within a dynamic team, in a spirit of trust and collaboration. Welcoming offices ideally located near public transport. One day of telework per week, from 6 months of seniority. 5 weeks of vacation per year. Superior provident benefits to the compulsory regime. jpid9bc861ejm jpit0727jm jpiy26jm