Executive Assistant CIO & Office Manager 80%

• Lausanne / CDI / 80% / FR - ENG • Executive Assistant & Office Manager About Our Client ## Independent Swiss company active in the financial sector, established in the Lausanne region. Job Description ## Executive Assistant to the CIO: • Proactive and complete management of the CIO's agenda, with strategic prioritization of issues. • Organization and coordination of governance bodies (Investment Committee, Boards): preparation of agendas, management of invitations, and production of materials. • Preparation, formatting, and proofreading of presentations and documents intended for high-level stakeholders. • Communication management: sorting emails, drafting letters, and following up on actions. • End-to-end organization of the CIO's travel (reservations, visas, itineraries, expense reports). • Coordination with internal (Heads of Departments) and external interlocutors. • Monitoring of deadlines, projects, and strategic deliverables. • Organization of key events (Investment Days). Office Management & Administrative Support: • Supervision of daily office operations (reception, service provider management, maintenance). • Coordination of general services (cleaning, facility management, suppliers). • Management of access, badges, and parking spaces. • Global administrative support (calendar management, internal communications, mail processing). • Management of supplies and stock monitoring. • Participation in onboarding processes (setup, equipment, system access). The Successful Applicant ## As an Executive Assistant & Office Manager, you have the following profile: Experience: • Minimum 5 years in a similar position (Executive Assistant / Personal Assistant). • Experience in financial services, banking, or a regulated environment. • Exposure to supporting a senior executive (ideally CIO or equivalent). • Experience in governance or support for boards/committees. Skills: • Excellent mastery of Microsoft 365 (PowerPoint, Word, Outlook, Teams). • Very good level of English and French required. • Advanced capabilities in producing professional presentations. • Exceptional organization and priority management. • Excellent interpersonal and communication skills. • Strong discretion and sense of confidentiality. • Proactivity and ability to anticipate. • Ability to work under pressure with reliability. • Team spirit with autonomy. What's on Offer ## Our client offers you: • A permanent position in a well-established company. • 5 weeks of vacation for a good work-life balance. • A professional and collaborative atmosphere. • The possibility to contribute actively to the smooth running and efficiency of daily operations. Quote job ref JN-062026-7037847 Job Function Office & Management Support Specialisation Executive Assistant Industry Financial Services Where Lausanne Region Contract Type Permanent Job Reference JN-062026-7037847