Executive Assistant for the Clinic for Thoracic Surgery 80-100%

As a Personal Assistant, you are a key person at the side of the Clinic Director. You manage complex processes, coordinate internal and external interfaces, and ensure smooth processes at the management level with foresight, discretion, and professionalism. The Universitätsspital Zürich is one of the largest hospitals in Switzerland. Our over 8'600 employees and around 700 trainees are committed every day to the well-being of our patients. ### Your main tasks • Proactive overall responsibility for the agenda management of the Clinic Director including strategic prioritization, anticipation of conflicts, and preparation of decision-making bases • Coordination of national and international committee, congress, and network activities • Preparation and follow-up of meetings at the directorate level including structured minute-taking and monitoring of strategic pending items • Creation, structuring, and quality assurance of demanding presentations, reports, and executive briefings • Independent, stylish correspondence in German and English with internal and external stakeholders (including referrers, international partners, scientific networks) • Organization of complex travel, events, faculty visits, and high-level meetings • Ensuring professional processes in handling sensitive, confidential, and personal data • Support with strategic projects, maintenance of relevant documentation, as well as ensuring structured filing processes Your profile • Completed commercial training with further training as an Executive Assistant / Executive Assistant or comparable qualification • Experience in a support function at the directorate level, ideally - but not mandatory - in a university or medical environment • Very good German and English skills in speaking and writing; further foreign languages are an advantage • High digital competence (MS Office, presentation tools, digital project and document management systems) • Strategic thinking skills as well as strong organizational and prioritization talent • Absolute discretion, loyalty, and professional appearance • Independent, structured, and solution-oriented way of working with high resilience • Confidence in dealing with demanding stakeholders at all hierarchical levels Our benefits We look forward to your application Delil Taycimen Recruiting About the USZ The Universitätsspital Zürich is one of the largest hospitals in Switzerland. Our over 8'600 employees and around 700 trainees are committed every day to the well-being of our patients.