Secretary - 80%

Ref 2584165 | Date: 9 Oct 2026 HUG - Hôpitaux Universitaires de Genève With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève (HUG) are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking [here](< >). The Human Resources Directorate's main mission is to ensure the development of the institution's human capital in view of organizational evolution. It constantly seeks to innovate, challenge and improve its practices while basing its strategy on the positive experience of employees. The HUG HR policy is based on the development of skills and professional paths in line with institutional needs and focuses on taking into account the person, work-life balance and health and safety at work. The HUG Training and Development Centre (CFD) develops and deploys a set of programs and measures to ensure that HUG has the necessary skills to carry out its mission and so that every staff member can realize their full potential and stay at the forefront of their profession. The Centre's activities include, in particular, specialized training in care as well as continuing education. Secretary - 80% You will join the Organization and Quality team of the HUG Training and Development Centre as a Secretary. You will ensure a central role of administrative, organizational and operational support within the Centre. In permanent contact with the training coordination team, and in accordance with the defined priorities, rules and current best practices, you will participate in the planning, organization and monitoring of training activities; more specifically you will ensure the management of registrations, summons and waiting lists, the logistical coordination of sessions, the reservation of rooms and equipment, as well as the management of data and activities in the training management system (Learning Management System LMS). To successfully carry out this mission, you maintain close collaboration not only upstream with the coordination team, but also with numerous internal and external partners. Guarantor of a professional and service-oriented welcome, you ensure the physical and telephone reception of users, inform and support learners, speakers and visitors, and contribute to offering a quality experience to all stakeholders. The position also includes participation in the administrative and financial processes of the Centre, notably the processing of purchase requests, the monitoring of supplier services, the preparation of invoicing to third parties and the associated administrative verifications. You also provide routine administrative support, including document management, archiving, email management, supplies and material management, the drafting of minutes and correspondence, as well as the production and monitoring of dashboards, statistics and reports. Your spirit of collaboration, your versatility and your ability to propose pragmatic solutions allow you to contribute actively to the continuous improvement of services, the optimization of processes, the processing of specific files and the realization of the Centre's strategic projects and initiatives. Qualifications Holder of a CFC in commercial employment or an equivalent training, you benefit from confirmed experience of at least three years in a training assistant, administrative assistant or secretarial function. You perfectly master French, both orally and in writing, as well as the office and collaborative tools of the Microsoft Office suite (Word, Excel, PowerPoint, Teams, SharePoint) and modern technologies related to artificial intelligence. Experience in using one or more learning management systems (LMS) constitutes an important asset, as does an ECDL certification, advanced level TOSA or equivalent. You are comfortable with the processing of numbers and data and have solid skills in document management, particularly in terms of DMS, indexing, filing and archiving. You are recognized for a sense of responsibility, rigor and attention to detail, you apply procedures reliably while demonstrating autonomy in the organization of your work. Capable of managing several activities simultaneously, you adapt to changing priorities and face unforeseen events with reactivity, calm and professionalism. You demonstrate an excellent sense of welcome and service, very good interpersonal skills, a strong collaborative spirit and a real aptitude for teamwork. Finally, you demonstrate irreproachable discretion and attach particular importance to respecting confidentiality. Additional information * Start date: as soon as possible * Number of positions: 2 * Activity rate: 80% * Job class: 11 * Contract type: CDM for a duration of 36 months * Application deadline: * Request for information: Mme S. Pagnetti-Takorian, Head of the Organization and Quality sector within the HUG Training and Development Centre, [Write an email](< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This advertisement is addressed indistinctly to women and men. Wishing to commit to the fight against unemployment, HUG encourage applications that come from