Secretary to the head of the reproductive medicine and gynecological endocrinology unit (UMREG) - 80%

Reporting to the head of the Reproductive Medicine and Gynecological Endocrinology Unit (UMREG), you will play a central role in the administrative and organizational functioning of the secretariat.

A true interface between patients, healthcare professionals, and external partners, such as community doctors and laboratories, you contribute to the fluidity and quality of the care pathway, as well as the smooth running of activities.

Through your sense of organization, rigor, and versatility, you provide high-level administrative support, participate in the coordination of clinical activities, and support the unit in connection with academic projects and training.

You ensure the reception and orientation of patients and healthcare professionals, the management of appointments and medical calendars, as well as the administrative follow-up of patient files. You contribute to the coordination of the care pathway by ensuring the link between the various stakeholders.

You provide medical secretariat services for the unit, managing and transmitting medical information as well as the administrative follow-up of clinical activities. You collaborate closely with medical and nursing teams and care partners to ensure the fluidity of the patient pathway.

You provide administrative support to the female head of the unit by coordinating agendas, meetings, training, and professional events. You prepare the necessary documents for these activities and contribute to the organization and administrative follow-up of various unit projects.

You contribute to the administrative follow-up for human resources, financial activities, and the unit's institutional procedures. You ensure the follow-up of various cross-functional files and ensure compliance with administrative deadlines.

You contribute to the flow of information, the updating of communication materials, and the continuous improvement of administrative processes. You also participate in institutional projects and provide occasional support to partner secretariats as needed.

You hold a commercial or administrative qualification, such as a maturity, CFC, and higher administrative training such as a federal diploma of executive assistant, or a training deemed equivalent.

You have proven experience of at least five years in a similar function, ideally in the medical or hospital field.

As the clientele is both local and international, you have perfect command of French, both spoken and written, and a proven writing ability. You also possess very good written and oral knowledge of English, and knowledge of a third language is a strong additional asset.

You hold the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web. Proficiency in HUG internal software (VRH, DPA, DPI, OPALE, GRECO, and Winscribe) is a serious asset.

In a very dynamic environment, you know how to manage priorities, and you are recognized for your sense of organization and your precision in task execution.

You know how to handle confidential information and meticulously coordinate the administrative activities of the unit by knowing how to prioritize.

Committed and enthusiastic, you contribute to a positive atmosphere with patients, colleagues, and partners.

• Start date: 01.12.2026
• Number of positions: 1
• Activity rate: 80%, presence from Monday to Friday
• Function class: 12
• Contract: 12-month fixed-term contract, renewable
• Application deadline: 18.10.2026
• Information requests: Mme S. Veliu, head of the Maternity secretariats, Sahra.Biljali@hug.ch (mailto:Sahra.Biljali@hug.ch)
• Request for job description: M. C. Clerc, Deputy HR, cedric.clerc@hug.ch (mailto:cedric.clerc@hug.ch)

Your application dossier must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and your 2 most recent work certificates.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The position is attached to the Département de la femme, de l'enfant et de l'adolescent (https://www.hug.ch/departement-femme-enfant-ado) whose mission is to offer quality care adapted to the needs of women at every stage of their lives, and to the health problems faced by newborns, children, and adolescents from birth to the age of 16. It works on the development of cutting-edge services and specialized competence centers.

The Gynecology Service has many specializations in the surgical and medical fields. The service also houses the Breast Center, where a multidisciplinary team provides personalized follow-up to women. The Perineology Unit and the Reproductive Medicine and Gynecological Endocrinology Unit, as well as consultations regarding the ovary or endometriosis, are also part of the gynecology field.