Governing Bodies Sector Administrator – 50% to 60%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking here. Reporting to the Direction de cabinet et des affaires extérieures, the governing bodies sector of the HUG manages the administrative process for drafting the decisions made by the HUG governing bodies, notably the Conseil d'administration (CA), the Bureau du conseil d'administration (BCA), and the Comité de direction (CD). It transmits these decisions to political authorities, HUG structures, and the employees directly concerned. It coordinates with the documentary repository sector the creation and publication of official institutional documents resulting from the decisions of the bodies. Governing Bodies Sector Administrator – 50% to 60% Under the supervision of the administrative manager of the governing bodies, you manage and coordinate the administrative activities of the HUG governing bodies' meetings: Comité de direction, Bureau du Conseil d’administration, and Conseil d’administration. You ensure the administrative follow-up of these meetings and the decisions taken. You ensure that you are aware of the correspondence, documents, and files relating to the areas handled by the governing bodies. Your task is to ensure with the directorates that both the quality of the files and the submission deadlines for the files are respected, by providing them with the necessary support, if needed. Furthermore, you also perform secretarial tasks delegated by the manager of the governing bodies. You participate in the establishment of meeting schedules, timelines, and dashboards. You collaborate actively with the HUG documentary repository sector and verify the publication and updating of documents related to the decisions taken by the bodies. Qualifications You hold a CFC as a commercial employee or an equivalent training and have already worked in an administrative function, ideally with governing bodies or in a complex environment. With perfect mastery of the French language, you demonstrate impeccable writing skills. You possess very good knowledge of office tools, notably collaborative tools, as well as ease in their use certified by an ECDL level or deemed equivalent. You have a sharp sense of organization and demonstrate great rigor. Autonomous, you demonstrate good initiative, analysis, and speed of execution. You have excellent management of stress and priorities, as well as very great discretion and interpersonal skills. Additional Information Start date: as soon as possible Number of positions: 1 Activity rate: 50% to 60% Function class: 15 Contract: Fixed-term contract (CDD) of one year, renewable Application deadline: Request for information: Mme , administrative manager of the governing bodies, tel. or Mme , governing bodies administrator, tel. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates. This advertisement is addressed to women and men alike. Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpidaf8b9aajm jpit0832jm jpiy26jm