Sustainable Travel Coordinator

Ref 2582355 | Date: 1 Oct 2026

EPFL

EPFL, the École polytechnique fédérale de Lausanne, is one of Europe's most dynamic university campuses and is ranked in the top 20 globally in many academic rankings. EPFL has more than 6'500 staff members who drive the three main missions of the School: education, research, and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 17'000 people, including nearly 12'500 students and 4'000 researchers from more than 120 different nationalities.

sustainable travel

Mission

EPFL is committed to reducing its environmental footprint, particularly related to professional and student travel. It is thus strengthening its strategic approach in favor of a sustainable future through the implementation of Sustainable Travel Guidelines.

As a travel [coordinator], you support the institutional policy regarding professional and student travel. You ensure the link with external providers and coordinate the digital tools and contractual arrangements in place. You work towards efficient, sustainable mobility that meets the needs of the School.

Main tasks and responsibilities

Operational Management

• Institutional coordination with the partner travel agency (contract, monitoring, quality, AOP).
• Remediation of cases of dissatisfaction regarding offers made by the travel agency.
• Supervision of the online booking tool (OBT): user support, guides, and training.
• Coordination of the Guidelines relating to the organization of responsible professional and student travel and their updates.
• Supervision of the following administrative support activities (carried out within the VPH at the time of publication):

1. 1. Monitoring the application of procedures for inter-campus travel (staff and students).
2. Monitoring public transport subsidy procedures for the community (CFF Webshop, community subscriptions, AG, half-fare, and transport tickets for international trains).

Budget Monitoring & Analysis

• Development of the budget in connection with providers and monitoring of expenditures.
• Collaboration with EPFL Sustainability for the reporting of data necessary for calculating the environmental footprint of professional and student travel.
• Collaboration with the purchasing department for the monitoring of contracts with various external providers.
• Collaboration with the finance department for the analysis of costs related to professional and student travel.

Communication and Support

• Internal communication on tools, guidelines, and training.
• Conducting occasional surveys on EPFL travel services and internal and external communication of results.
• Support and guidance for departments in charge of travel providers to ensure compliance with environmental guidelines.
• User support: support, advice, and guidance on travel practices.
• Coordinate and implement the missions of the Travel Commission, particularly aspects related to safety in partnership with the Domaine Sécurité et Exploitation.
• Representation of EPFL within external networks and working groups dedicated to travel and sustainable mobility, including preparation of documents and participation in meetings (e.g., Swiss Network for Sustainable Academic Travel).

Profile

• HES or university-level degree in management, logistics, tourism, or equivalent.
• Proven experience (minimum 5 years) in professional travel management, institutional mobility, or provider coordination.
• Proficiency with information systems, for example online booking tools and expense management systems.
• Knowledge of environmental issues related to professional travel.
• Good knowledge of the academic environment and its functioning.
• Good data analysis skills.
• Proficiency in writing strategic documents, managing cross-functional projects, and communication.
• Autonomy, sense of service, ability to unite people, and great rigor.
• Mastery of French and English; German is an asset.

We offer

A multidisciplinary working environment in an internationally renowned school.

A flexible working environment within a dynamic team.

Close collaboration with committed and multidisciplinary teams.

Information

Start date: 1 January 2027 or to be agreed

Occupancy rate: 80%

Contract type: CDI

Application deadline: 22 October 2026

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