Hospital-university executive secretary in the Service de pneumologie - 100%

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The Département de médecine (DMED) ensures global and specialized care for patients, in both hospital and outpatient settings. Driven by a human, holistic approach based on best medical practices, it offers reference care in many specialties (cardiology, gastroenterology, pneumology, angiology and nephrology), with 24h/24 and 7j/7 availability. Committed to clinical excellence, teaching and research, the DMED promotes innovation, continuous skill development and a patient-centered care organization, while ensuring quality of life at work and the efficiency of services. Within this department, the Service de pneumologie takes care of adults suffering from all acute or chronic respiratory diseases, ensuring their diagnosis, treatment and follow-up, in outpatient or inpatient settings. This position is newly created and is part of the ALTER deployment which aims to ensure the compliance of work organization with the Loi sur le travail (LTr). Hospital-university executive secretary in the Service de pneumologie - 100% As a secretary, you assist one or more health executives, notably chief physicians or clinical heads or assistant physicians for the management and administrative organization of their activities, in clinical, academic and research fields, by ensuring the interface between the different professional sectors. You are also the contact person for exchanges with the University. You organize appointments, meetings and seminars by managing the electronic agenda of these health executives. You anticipate and prepare files, write meeting minutes and coordinate the follow-up of decisions taken. While responding to various parallel requests, you successfully and autonomously carry out the administrative activities related to your function such as managing the schedules (VRH) of physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical corps, administrative support for the projects of the service executives, or even the monitoring of the budget allocated to the service and research. Depending on the activity, you prepare patient files and after consultations, you autonomously ensure the follow-up of consultations. If necessary, you schedule complementary medical examinations. Thanks to your interpersonal skills, you welcome, inform and direct patients presenting themselves at the unit and you manage incoming telephone calls. Your role involves rigorous management of priorities, organization allowing for anticipation and a capacity to respond effectively to varied requests. You demonstrate proactivity to perform the logistical tasks arising from the life of a secretariat such as orders, requests for engagement, reimbursement or training. In a perfect spirit of teamwork and collaboration, you work in coordination with the service secretariat as well as the head physician of the service and you replace them as necessary to ensure continuity of service. Qualifications You hold a CFC completed by higher administrative training such as a Federal Diploma of Executive Assistant. You have 3 years of successful experience in a role supporting governing bodies, management or executives in a similar position. Experience in a medical or public health environment is an asset. You have perfect mastery of French both orally and in writing and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (ECDL standard/advanced level in Word, Excel, Powerpoint Outlook and/or Web). Knowledge of the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo) represents an asset. We are looking for an organized, proactive, rigorous, autonomous person who can manage stress, capable of evolving in a demanding and specialized environment. Your sense of service, your discretion and your ability to manage complex files with precision make you a key person. Additional Information Start date: to be agreed Number of positions: 1 Activity rate: 100% Function class: 12 (11 if not holder of ECDL certificates). Contract: CDI Application deadline: Inquiry: Mme M. Matteo-Collaud, cheffe de secrétariat, [Write an email](< >) or Mme A. Mergy Jawo, Cheffe de secrétariat, [Write an email](< >) Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position. This announcement is addressed indistinctly to women and men. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid75545afjm jpit0936jm jpiy26jm