Commercial Allrounder / Executive Assistant

• Receipt and processing of telephone inquiries as well as forwarding to the responsible persons
• Processing and forwarding of information e-mails as well as correspondence with management, customers and suppliers
• Recording, coordinating and passing on information to project and assembly managers
• Administrative and organizational support for the management
• Organization of Outlook appointments and coordination of various calendars
• Preparation and sending of LinkedIn posts, newsletters and Christmas cards in consultation with the management
• Organization and coordination of exhibitions and conference appearances

Participation in approx. 2–3 conferences per year

• Appointment coordination and correspondence for assemblies and disassemblies
• Clarifications with customers regarding deliveries, parking spaces, access possibilities as well as the bringing in of goods and machines
• Scanning, backing up and structured filing of receipts, invoices and other documents
• Order entry as well as creation of order confirmations and invoices in the ERP system
• Careful and absolutely discreet handling of confidential information