Administrative Specialist Reception / Mail / Archive

Become part of our team Your work has an impact -- for Bern and for the people who live and work here. Help us shape the community and the future of this city: visible, tangible, sustainable. For the Finance and Administration department, we are looking for you! The Directorate for Security, Environment and Energy is committed to safety, protection and assistance, environmental protection, sustainable energy supply and is responsible for building permit procedures as well as the Bern Animal Park. The Office for Adult and Child Protection (https://www.bern.ch/politik-und-verwaltung/stadtverwaltung/sue/amt-fur-erwachsenen-und-kindesschutz) is the city of Bern's center of expertise in the field of investigations, guardianships and inheritances. What you will be doing <br /> • Processing (assignment, triage and scanning) of incoming mail • Processing of outgoing mail • Receiving clients and customers • Office supply management and printer support • Archiving of guardianship files and archive management <br /> What you bring <br /> • Commercial training • High level of organizational and social skills as well as high stress tolerance • Accurate and independent working method • Self-reliant, service-oriented action • Team and communication skills <br /> Your benefits in Bern For sense & city life With us, you can make a difference. You help shape city life, take responsibility and make Bern a better place to live. <br /> Security & stability We offer you fair pay, clear structures, regulated working hours and long-term prospects. <br /> Space for your entire life Our work model adapts to your life wherever possible. With us, you can balance all areas of your life. <br /> Growing with Bern We give you room for development, further education and independent action. <br /> Healthy in everyday life With sports, exercise and counseling, you stay in shape: physically, mentally, socially -- and not just at work. <br /> Advantages for every day We offer you practical extras that make your daily life easier and more enjoyable. <br /> Contact Do you have questions about the application process or the employer City of Bern? I'm happy to help. Would you like to know more about this position and our team at the City of Bern? I'm looking forward to getting to know you and helping you further! Daniel Bryner Head of Finance & Administration 031 321 63 49 Unsure if you meet all the requirements? Even if you don't (yet) meet all the requirements -- we're curious, want to get to know you and look forward to your application! Your application process This is how the application process works with us: Step 1: Online application Submit your application documents online via our job portal. To process your documents further, you need to create a login. After submitting your application, you will receive a confirmation. We evaluate each application individually based on the criteria in the job posting. This may take some time. If your application is a good fit, we will contact you for an initial interview. <br /> Step 2: Interviews In the introductory interview -- by phone, in person or online -- we want to get to know you. We check if your expectations for the position match ours, what experiences and skills you bring, if our culture appeals to you and how you fit into the team. If there is mutual interest and depending on the position, several interviews may take place. All your questions about the position, the team or the employment conditions are always welcome. <br /> Step 3: Further steps in the process Depending on the position, we arrange a trial or trial day, assign you a technical task, organize a team meeting or invite you to an assessment. As a rule, reference checks are also part of our application process. You will be transparently informed about all steps in the process. <br /> Step 4: Application decision You have convinced us and we have convinced you? After a verbal confirmation, you will receive a confirmation, contract documents and information on how to proceed until you start work. Didn't work out? We're looking forward to your application for other exciting positions. <br /> For Bern. With heart. With impact. In the city of Bern, over 4'500 people work together in five directorates and more than 80 professions. We are committed with passion and conviction to the people who live and work here. Together, we shape the community and the future of this city -- visible, tangible, sustainable. For our city. For Bern.