Administrative employee for course administration 60%

• 17 September 2026
• 60%
• Indefinite period
• Bern

HEKS employs more than 1500 employees on permanent contracts. Present in 24 sites in Switzerland and in 35 countries around the world, HEKS conducts 290 programs and projects with a budget of approximately 144 million Swiss francs. In 2025, HEKS reached approximately 12 million people through its work.

HEKS pursues the vision of a just world where the dignity of all people is respected, where peace reigns, and where the natural foundations of life are preserved. The goal is a transformation at the social, economic, and political levels. HEKS contributes to the improvement of living conditions for people in Switzerland and in the world, advocates for their rights, and raises awareness and mobilizes for this purpose.

A lived diversity - Inclusion is close to our hearts:
We welcome applications regardless of gender, nationality, ethnic origin, religion, age, or sexual orientation.

Administrative employee for course administration 60% #

The HEKS HIP and Nivo integration program offers German and literacy courses at different levels as well as the fide test.

For our programs in the field of linguistic promotion in Bern, we are looking for an open-minded and autonomous person starting from 1 December 2026 or by arrangement as

Here are your main tasks:

• You are co-responsible for the smooth functioning of the course administration.
• You organize the German courses and language certificates with our course management software (publication of courses, administration of participants, organization of rooms and material, accounting).
• You support the cost center manager and the quality manager in their tasks (monitoring, preparation of course statistics, etc.).
• You are the contact person for course participants, interested persons, teachers, children's animators, and external bodies, e.g., social services.
• You organize and maintain the computer and software equipment in the courses.

What you bring:

• You already have commercial professional experience, ideally in the field of courses.
• You are an organizational talent with a good capacity for assimilation and good interpersonal skills.
• You easily create and process documents and appointments with Microsoft 365 (especially Word, Excel, Outlook) and have a flair for numbers.
• You prioritize your tasks day to day, easily manage interruptions, and appreciate your wide range of tasks.
• You work in an autonomous, structured, precise, and very reliable manner.
• You welcome changes with openness and flexibility. Where everything is not yet established, you see room for maneuver rather than obstacles.
• You are a team player, like to collaborate with different people, and know how to reconcile various perspectives and needs.

What you can expect from us:

• Meaningful and varied activity in a pivotal function in the field of linguistic and social integration of migrants
• A participatory and role-based working environment with a lot of responsibility and room for maneuver
• Our support to balance, for example, studies, family, and employment
• A committed team
• Employment conditions according to the industry
• A workplace in the center of Bern

Would you like to complete our team? We look forward to your application via our application tool. Thank you for your understanding, applications by e-mail or mail cannot be processed. Recruitment interviews are scheduled for 20 and 21 October 2026.

For more information, Marianne Reinhard is at your disposal from Tuesday to Thursday at telephone 031 385 18 42, from 2 October 2026 Franziska Affolter at telephone 031 385 18 45.

More information at hip.heks.ch and nivo.heks.ch