Medical Secretary in the Oncology Department - 80%

Company Description ## With more than 13'000 collaborators and collaboratrices representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The Oncology Department takes care of adult patients suffering from cancerous diseases, both diagnostically and therapeutically, and accompanies the patients and their loved ones. The goal is to ensure access to the best anti-cancer treatment, to offer adapted care, and to anticipate the needs of hospitalized patients (bone marrow transplants, cell therapy, immunotherapy, etc.), to strengthen nursing and medical expertise, and to promote research and innovation. The department consists of 4 services (hematology, oncology, precision oncology, and radio-oncology) with approximately 300 collaborators and collaboratrices, and has both hospital and outpatient activities. Job Description ## Within the oncology policlinic secretariat, you occupy a position as a specialized medical secretary and actively contribute, in rotation with the team, to the coordination of outpatient care for patients. In close collaboration with oncologists, nursing teams, and internal and external partners, you contribute to the smooth running of patient care and the fluidity of the patient's journey. You ensure the reception, information, and orientation of patients and their loved ones, as well as admissions and the registration of administrative data according to institutional requirements. You organize and coordinate simple and complex appointments, including medical consultations, complementary examinations (blood tests, radiological examinations, or others), and oncological treatments. You guarantee rigorous monitoring of medical and care schedules, respecting therapeutic constraints and specific imperatives related to different pathologies. You also manage internal and external phone calls, as well as the secretariat's common messaging. You ensure the typing, correction, and layout of medical reports, as well as their billing. You are in charge of managing incoming and outgoing mail, its classification and archiving, as well as the digitization and updating of computerized patient files to ensure their completeness before consultations. Endowed with reactivity, rigor, and a developed sense of relationships, you evolve in a specialized medical environment where listening, discretion, and empathy are essential. Your team spirit and collaboration with multidisciplinary teams contribute directly to the quality of patient care and accompaniment throughout their journey in oncology. Qualifications ## You hold a CFC in commerce or a diploma as a medical secretary, or any equivalent training. You have at least two years of successful experience in a similar position, within a medical secretariat. You have perfect mastery of French, both spoken and written, and proven writing skills. Medical terminology is easily understandable to you. Knowledge of English is an asset (minimum level B2). You hold the ECDL Advanced certificate for Word and Base for Excel, Outlook, and Web. You have very good knowledge of the software in use at HUG (DPA, DPI, OPALE, GRECO2, Requête Labo, and Winscribe). Thanks to your good team spirit, you have the ability to work in a shared office with several secretaries. While having a good sense of organization and priorities, you demonstrate autonomy, rigor, and precision in the tasks entrusted to you. You also have the tools to face unexpected events and thus easily manage stressful situations. Empathetic, you enjoy human contact and demonstrate tact in sensitive situations. Finally, you demonstrate a keen sense of confidentiality. Additional Information ## • Entry into function: to be determined • Number of positions: 1 • Activity rate: 80% • Function class: 11 (10 if not holder of the ECDL certificate) • Contract: 12-month fixed-term contract, renewable • Application deadline: 02.07.2026 • Request for information: Mme A. Adjini, head of secretariats at D-ONCO, [email protected] Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the required diplomas and certificates for the position, and the last two work certificates. This announcement is addressed to both women and men. Wishing to engage in the fight against unemployment, HUG encourages applications from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.