Assistant to the Institute Management 70-100 %

Are you characterized by organizational talent, foresight, and enjoyment in dealing with people? As Assistant to the Institute Management, you will take on a central hub function and actively contribute to the success of our Institut für Mental Health. A versatile field of activity awaits you with exciting organizational challenges and varied tasks in a higher education and research environment. Look forward to collegial and appreciative cooperation as well as working in a committed team. Assistant to the Institute Management 70-100 % Department: Angewandte Psychologie Start date: Immediately or by arrangement. Application deadline: 30. October 2026. Potential initial interviews will take place on 9. and 12. November 2026 on-site in Zürich. We ask you to reserve these dates if possible. Tasks * Administrative support for the Institute Management: With your organizational talent, you relieve the Institute Management in all administrative and organizational matters of daily business. * Meeting and event management: You coordinate appointments, take over the professional preparation and follow-up of meetings, keep minutes, and ensure the smooth organization and implementation of internal and external events. * Contract and financial administration: The administration of research contracts as well as support in accounts payable and accounts receivable management are part of your versatile field of activity. * Secretarial and communication tasks: As a central point of contact, you maintain an overview, coordinate inquiries, and maintain contact with internal and external stakeholders. * Digital document filing and SharePoint implementation: You support the reorganization and maintenance of digital document filing and participate in the introduction of SharePoint. * Assumption of additional tasks and projects: Depending on your competency profile and interest, you will independently lead or accompany projects, further develop administrative processes, and support the continuous professionalization and organizational development of the institute. Profile * You have completed basic commercial training or a comparable qualification and bring sound administrative knowledge. * Ideally, you have already been able to gain professional experience in a comparable function, preferably in a higher education, education, or research environment. * Confident handling of MS-365 applications, especially SharePoint, is part of your daily work routine. You are open to digital innovations as well as the use of AI-supported tools. * You communicate with stylistic confidence and in a manner appropriate to the recipient in German. Good English skills are an advantage. * Your strengths include independence, a structured and exact way of working, as well as a pronounced sense of quality and responsibility. * Even in a dynamic and demanding environment, you maintain an overview, set priorities purposefully, and convince through pronounced organizational and planning skills. What we offer The ZHAW Zürcher Hochschule für Angewandte Wissenschaften, with over 14'000 students and over 11'000 continuing education participants as well as around 3'700 employees, is one of the largest multi-sector universities of applied sciences in Switzerland. The Departement Angewandte Psychologie offers a comprehensive range of initial and continuing education, diverse advisory services, and practical research projects. In this breadth, psychology is uniquely represented at a Swiss university. Since 1923, we have been creating new knowledge, connecting psychological insights with the challenges of practice, and making our expertise available to business, administration, and society. The department unites three institutes: the IAP Institut für Angewandte Psychologie, the Institut für Mensch, Gesellschaft und Technologien, and the [Institut für Mental Health](< >). Together they stand for a scientifically sound, high-quality, and socially relevant psychology with a strong practical connection. ZHAW is committed to gender-mixed and diverse teams to promote equality, diversity, and innovation. What we offer We offer university-appropriate working and employment conditions and actively promote the personnel development of our employees and managers. A detailed description of the benefits can be found on the page [Arbeiten an der ZHAW](< >). Here are the most important key points: Contact Prof. Dr. Imke Knafla Leitung Ins j4id10437552jm j4it1042jm j4iy26jm