Assistant or Assistant to Head of Care - 80%

With over 13'000 collaborators and collaborators representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The position is attached to the surgery department. This department ensures the care of patients, both elective and emergency. It represents a center of excellence, not only Swiss, but also European in several fields and in several of its surgical specialties. Assistant or Assistant to Head of Care - 80% You provide essential administrative support to the head of care. You ensure the smooth functioning of the secretariat by managing the agenda, messaging and priorities with autonomy, while preparing strategic files and necessary supports for decision-making. You coordinate a wide network of internal and external interlocutors, organize high-level meetings and write reliable and confidential reports. You also ensure administrative follow-up of collaborators, from their arrival to their departure, ensuring a professional and attentive welcome. As a privileged interface of the surgery department, you relay information in a clear manner, participate in certain meetings and contribute to maintaining fluid communication within the organization. You organize professional trips, support the organization of internal events and ensure budget compliance. You participate in the follow-up of transversal projects, coordinate the actors involved and ensure administrative and financial processing, including expense reports and invoice validation. Finally, you ensure the confidentiality of sensitive information and know how to react with calm and efficiency in the face of unforeseen events. Moreover, you collaborate in a transversal and fluid manner with the secretariat of the two deputy heads of care. Your good knowledge of activities allows you to ensure the replacement of your colleague to ensure continuity of service. Qualifications You hold a diploma or a CFC commercial employee or a higher administrative training type Federal Certificate of Director's Assistant or equivalent title You have 3 to 5 years of experience in a similar position or in a management secretariat. You have excellent mastery of written and spoken French as well as very good computer skills. You have very good knowledge of computer tools. To this end, you hold the ECDL advanced level for Word, Excel and PowerPoint. Ideally, you master the software in force at HUG such as Vision RH and Qualiac. You have writing skills and ease of contact. You have a high sense of relationships. You are proactive and a force of proposal. While having a good sense of organization and priorities, you are an autonomous, rigorous and precise person in the tasks entrusted to you and have a keen sense of confidentiality. Additional information Entry into function: To be agreed Number of positions: 1 Activity rate: 80% Function class: 12 Contract: 9-month CDD Application deadline: Information request: Ms., Head of Care, tel or Ms. F.Delanzy, Deputy Head of Care, tel Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of required diplomas and certificates for the position and the last 2 work certificates. This announcement is addressed indistinctly to women and men. Wishing to engage in the fight against unemployment, HUG encourages applications from the Office cantonal de l'emploi. Only applications submitted via the recruitment platform are taken into account. Paper and mail applications will not be processed.