Administrative Assistant at 80%

Administrative Assistant at 80%
L’Université de Neuchâtel is recruiting for a position as
Administrative Assistant at 80%
to be filled within the Secretariat of the Institut d’informatique (40%) and the Institut de chimie (40%) at the Faculté des sciences.
Activities
You will work under the aegis of the director of each institute. You will support the professorial teams and research staff in their administrative tasks. You will actively collaborate on the various missions of the institutes, notably: reception of the institute secretariat and information; drafting of documents; management of files and deadlines; accounting and contractual follow-ups; hiring of collaborators and follow-up of annual contract renewals; support in obtaining visas and residence permits for foreign personnel; contribution to the organization of examination sessions; management of website content; partial management of student files for the Institut d’informatique; active collaboration between institutes and other bodies of the faculty and the university.
Requirements
Having a CFC as a commercial employee or an equivalent title, you are proficient in French, have writing skills as well as very good knowledge of English both orally and in writing; a minimum of B2 is required. You possess excellent knowledge of MS Office tools and the Adobe suite as well as a facility for learning new software. You have a minimum of two years of experience in managing files, in a team or autonomously. Knowledge of the academic field is an asset. Being of an autonomous nature, you have a sense of responsibility and organization and demonstrate precision and rigor in the performance of your tasks. Possessing analytical and synthesis skills, you are a dynamic, collegial person who is comfortable in your interactions with all audiences.
Start date: 1st October 2026 or to be agreed.
Application deadline: 15 September 2026
Information: Professeur Pascal Felber, director of the Institut d’informatique, by e-mail; and Professeur Stephan von Reuss, director of the Institut de chimie, by e-mail.
If you wish to take on this challenge, please apply online on our site under the heading "emploi" by attaching your complete dossier (cover letter, CV, diplomas and work certificates).
We specify that only applications submitted online on our recruitment platform will be considered.
L’Université de Neuchâtel places particular importance on equality and diversity: jpid113827fjm jpit0936jm jpiy26jm