Secretary / Administration Clerk w/m/d / Permanent

Secretary / Administration Clerk w/m/d (50- 60%) / Permanent Introduction Our client is a well-established, regionally rooted construction company in concrete renovation. In the course of a succession, we are looking for a reliable, organizationally strong personality who will manage the heart of the business, the secretariat and administration, independently and act as the central point of contact for internal and external contacts. Type of work Secretariat and office organization Independent management of the secretariat including telephone, e-mail and mail processing General correspondence, scheduling and coordination of the site managers as well as the management Administrative support for spec. projects Management of subcontractor documentation Project administration and controlling Creation, management and filing of order documents, bills of quantities and plans Maintaining project lists, pending tasks and order overviews Support of the site managers in administrative project processing Collaboration in invoicing, post-calculation and cost control Accounting and commercial tasks Preparation of accounting documents for financial accounting Incoming and outgoing invoices, dunning procedures as well as payment transactions Maintenance of master data and the digital filing system Office material management and general purchasing Requirement profile Completed commercial basic training (KV EFZ) or equivalent qualification Several years of professional experience in a comparable administrative function, ideally in the construction or construction-related industry Knowledge in the construction administration or project management area is an advantage Very good knowledge of MS Office programs (Word, Excel, Outlook) Stylistically confident German in speaking and writing Independent, structured and exact way of working as well as enjoyment of administrative activities Discretion, loyalty and reliability the client offers: Versatile key position with great personal responsibility Collegial, appreciative working environment with short decision-making paths Careful induction by the outgoing job holder Modern work infrastructure and contemporary employment conditions jpidefa2855jm jit0834jm jiy26jm