Contract Manager _ Fixed-term contract 3 months minimum

La Fédération des Hôpitaux Vaudois informatique (
Contract Manager (80-100%) _ Fixed-term contract 3 months minimum
La Fédération des Hôpitaux Vaudois informatique (FHVi), is the preferred IT partner of more than 12 regional hospitals and health establishments in the canton of Vaud. FHVi accompanies them through the many challenges of digital transformation in the healthcare sector and has the main missions to plan, design, implement and operate the IS of its members. This involves more than 100 employees serving 10,000 users, for a fleet of more than 7,000 workstations distributed across about a hundred geographical sites and three cantons (VD, VS, FR).
Contract Manager (80-100%) _ Fixed-term contract 3 months minimum
FHVi is a key player in the business, organizational and digital support of health establishments – hospitals, hospital pharmacies, care networks, EMS and rescue and emergency centers – in French-speaking Switzerland. The recognized non-profit association is located in Prilly at the Cery hospital site.
It is committed to supporting health establishments through its expertise in information technologies and health management. Its role is to improve efficiency, coordination and digital infrastructure through solutions adapted to a diverse clientele, both in terms of the size of the structures and the professions concerned. By relying on a shared information system and high-quality digital services, it aims to guarantee a safe and efficient hospital organization, centered on the needs of patients.
Faced with the increasing digitalization of the healthcare system, FHVi has recently begun its own transformation to respond effectively to the challenges of this field which is at once complex, dynamic and exciting. This transformation involves, among other things, a profound redesign of the financing model. This includes a significant improvement in budget management as well as the implementation of more robust and transparent financial practices.
In this context, the organization is looking for
Contract Manager (80-100%) fixed-term contract of 3 months minimum.
Desired start date: As soon as possible (ideally immediately).
Reporting to the administrative and financial director, at the crossroads of the legal, financial and operational domains, you will optimize the IT department's procurement program and will be the guarantor of contract reliability and will help the various departments achieve their objectives.
Main responsibilities:
Procurement process:
Defines and guarantees the rigorous application of a coherent procurement process, both for standard purchases and those subject to public procurement regulations (call for tenders and public call for tenders), in compliance with the thresholds, procedures in force and the Signature Regulations.
Designs and implements, in collaboration with the operational teams, consultations (RFI, RFP, RFQ).
Ensures the sourcing and identification of relevant providers and prepares, coordinates and leads the consultation and candidate presentation phases.
Develops multi-criteria analysis grids and evaluates offers on technical, functional and commercial levels.
Conducts negotiations, whether they are direct negotiations or within the formalized framework of consultations, in close coordination with technical experts (IT department, business directions) and legal experts.
Actively contributes to the supplier selection process and the contractual formalization of agreements.
Steering, performance and spend management:
Monitoring and managing relations with strategic suppliers, analysis of reporting, review of contracts and expenses, organization and steering of monitoring committees.
Definition and implementation of a strategy to optimize contract performance throughout their life cycle.
Expense analysis: collection, consolidation and analysis of procurement data by supplier and by category; development of summaries and recommendations.
Procurement performance monitoring: production and monitoring of key indicators (KPI), regular reporting and presentation of results to management.
Management of key contracts: active monitoring of deadlines, contractual commitments and associated risks; alerts and recommendations to management.
Participation or steering of supplier and market risk analyses, integrated into decision-making processes.
Strategic monitoring: continuous surveillance of market developments, technological innovations and regulatory developments impacting procurement.
Conducting comparative analyses to identify best practices and optimization opportunities.
Profile sought
Possessing an open, benevolent and solution-oriented personality, you have solid experience in a service company, ideally in an IT environment, and manifest a strong interest in technological and contractual issues.
Your excellent mastery of financial levers, combined with a natural ease with numbers, allows you to effectively steer contractual performance throughout the life cycle of contracts. You know how to interpret complex data, identify risks, and recommend relevant corrective actions.
An outstanding communicator, you interact fluidly within cross-functional teams, while ensuring a constant link with internal and external stakeholders. You are comfortable in negotiation, leading monitoring committees, and coordination with legal, procurement, finance or operational services.
A part-time position can be considered between 80 and 100%.
Why join us?
An association in full growth, oriented towards innovation and quality of service. A collaborative and benevolent working atmosphere, where initiative is valued. The opportunity to contribute