Office Coordinator 40% for Academic Work Lausanne

Are you motivated by a rhythmic daily life, never frozen? Are you the person we call when things need to be organized, unlocked or arranged? Are you available at 40% and ready to be at the heart of a dynamic office's life? This job could be yours Office Coordinator 40% for Academic Work Lausanne About the role At Academic Work, we have been accompanying professionals at the start of their careers for nearly 30 years. What sets us apart? A strong corporate culture and an unwavering commitment from our employees. And that's where you come in: we're looking for a 40% Office Coordinator to support the daily life of our Lausanne office. In this role, you are the central point of contact for the office: you make sure everything runs smoothly - from the coffee machine to presentations for the Branch Manager. You are both a logistical conductor, a daily problem solver, and a guarantee of the office's proper functioning in the face of demanding commercial teams. In short, the person without whom the office wouldn't run as smoothly. Tasks This role combines various administrative responsibilities and proactive logistical management to ensure the office's daily smooth operation. Manage the organization of the office: supply orders, internal requests (equipment, IT), monitoring of consumables, installation of workstations Be the contact person for external service providers (cleaning, concierge, deliveries, etc.) Create weekly presentations and support the Branch Manager in disseminating communications Lead the design and logistics of internal events with a unifying energy (from weekly aperitifs to the Christmas party) Manage office management expenses and ensure coordination with the Finance team Monitor and process calls as well as contact/info emails We are looking for You are ideally: A student enrolled for at least 12 more months Endowed with a true sense of service, you also know how to say no and prioritize Organized, reactive, and endowed with excellent stress resistance to keep a cool head in the face of unexpected events and emergencies Driven by positive energy and communicative, you naturally contribute to a good work atmosphere Comfortable with the Google Office suite (Google sheet, Google slide, etc.) Fluent in French, with a very good level of English (C1) Available at 40% (4 shifts per week) with mandatory presence on Thursday afternoons, plus two additional shifts to choose from between Mondays, Tuesdays, and Thursdays Flexible up to 50% during certain periods (late March, for example) Motivated to participate in the Branch's milestone events (Goal Trip, Summer, Autumn, Christmas) Our recruitment process This recruitment process is managed by Academic Work. Our selection process is continuous and the announcement may be closed before the recruitment process is completed if we have moved on to the next phase. The process includes two tests: a personality test and a cognitive test. These tests are tools to find the right talent for the right position, to ensure equality, diversity, and a fair process. jpid2a27331jm jpit0728jm jpiy26jm