Administrative Assistant M/F 50 %

Working closely with the Neuchâtel team (6 people) and the other urbaplan secretariats, you ensure the smooth administrative and organizational functioning of the branch.

Your main missions are:

• Administrative support for the branch: physical and telephone reception, correspondence management, proofreading and layout of reports, database monitoring and filing, management of printing and assembly of official files,
• Organizational management of the branch: diary management and room reservation, organization of meetings and events, coordination of needs related to travel, holidays and replacements, management of supplies and service providers, cash management and routine purchases.
• Administrative follow-up of tenders: collection and control of documents, formatting of files, sending and administrative follow-up.
• Support to employees: welcoming new employees, monitoring logistical needs and administrative support for invoicing.
• Telephone reception: participation in the telephone duty for all our branches, in coordination with the other secretariats.

Your profile:

• Initiative and proactivity: you anticipate needs and effectively support the team on a daily basis.
• Interpersonal skills and rigor: you communicate with ease and ensure high-quality written communication. An excellent level of French is indispensable; German and/or English are an asset.
• Mastery of digital tools: you have a very good command of Microsoft Office, Google Workspace (Docs, Sheets, Drive) or wish to quickly become autonomous with these tools. Knowledge of Abacus, the Adobe suite, especially InDesign, is a plus.
• Organization and priority management: you know how to prioritize tasks and emergencies with method, autonomy and reliability.
• Interest in artificial intelligence: you are comfortable with AI tools to gain efficiency in your tasks and organization.

Your personal assets:
You distinguish yourself by a positive and solution-oriented attitude, a developed sense of service, a good spirit of cooperation as well as by your precision and attention to detail. The nature of the function also requires discretion and strict respect for confidentiality.

Our offer:
A great diversity of mandates in a stimulating work environment within a multidisciplinary, dynamic team strongly committed to the ecological transition.
The company is B Corp certified, a process that testifies to our commitment to social and environmental responsibility.
We offer a dedicated budget for continuing education as well as many benefits regarding social services. More information at urbaplan.ch

Start date: immediately or as agreed
Workplace: Neuchâtel
Occupation rate: 50 %, ideally distributed over 4 days
Schedule: 8h00 to 12h00 and 13h00 to 17h00
Work environment: position within a shared workspace.