Executive Assistant, 40-60 % - Sales, Accounting, Secretariat, Logistics

• Perform all administrative tasks not managed by the director
• Ensure proper follow-up of orders and shipments
• Enter data into the accounts

1. Profile of the job holder

Basic training:

• Commercial employee

Complementary training

• Professional maturity

Special skills

• Sense of organization, respect for deadlines
• Mastery of usual IT tools (MS-Office)

Languages:

• French: Good knowledge
• German: Good knowledge
• English: An asset

Experience

• 2 years in a similar function

Technical skills

• Technical basis in reading plans
• Mastery of basic mathematical formulas

Personal skills

• Good physical condition
• Listening skills
• Driver's license

1. Responsibilities

Sales:

• Evaluate the prices of each order position in order to create a draft of the orders which will be verified by their superior
• Understand the different customer orders and insert the data correctly into the company software
• Send order confirmations to the appropriate persons
• Creation of new items in the software
• Management of the company's online shop

Accounting:

• Sending payment reminders
• Integration of accounts receivable and payable into the company software
• Verification of accounts and preparation of accounting documents intended for the fiduciary
• Establishment of invoices

Secretariat:

• Management of emails in collaboration with the director
• Management of the counter and the telephone in the absence of the manager

Logistics:

• Manage the stock autonomously and diligently.
• Counting, packaging of springs and inventory management
• Delivery to customers and to the Post using a company vehicle.
• Reorganization of stocks.