Subcontracts Administrator

ENKA Investment AG is looking for a Subcontracts Administrator for its planned data center project in Beringen, Schaffhausen.

In this role, you are responsible for the support and administration of subcontractors throughout the entire contract lifecycle, working closely with the Swiss project organization as well as the ENKA headquarters in Istanbul.

Required knowledge and qualifications:

• 5–7+ years of professional experience in the administration of subcontractor contracts and/or in procurement
• Experience in large construction or infrastructure projects; experience with mission-critical projects or data centers is an advantage
• Fluent Turkish skills as well as English or German skills
• Sound knowledge of the construction industry as well as the creation, administration, and processing of subcontractor contracts
• Experience with and very good knowledge of ENKA's internal electronic document management system (EDMS)
• Strong negotiation skills as well as good commercial understanding and experience in claim management
• Understanding and adherence to appropriate business ethics and compliance principles
• Proactive way of working, positive attitude, and the ability to guide less experienced employees
• International professional experience is an advantage

Main tasks and responsibilities:

• Support of the assigned subcontractor contracts throughout the entire contract lifecycle – from contract creation through ongoing administration to contract closure – in accordance with the project's subcontract management processes
• Processing of contract awards: checking performance requirements for completeness, creation of bidder lists, compilation and dispatch of tender documents (ITB), processing of all bidder correspondence
• Carrying out commercial and combined bid evaluations as well as presentation of award recommendations to the project management
• Structured and complete maintenance of all electronic contract documents

Monitoring of correspondence and document submissions in the EDMS as well as ensuring the timely processing and completion of open points

• Ensuring that sufficient insurance coverage and the required performance guarantees are in place before the mobilization of subcontractors
• Collaboration with the Construction, Engineering, and Project Controls departments as well as support and training of these teams regarding contract provisions and compliance requirements
• Identification of opportunities for cost savings, schedule optimizations, and the avoidance of claims
• Administration of contract changes for the assigned subcontractor contracts, including support in the preparation and negotiation of changes as well as processing of Change Notices and Variation Orders
• Review of technical queries and daily reports with regard to possible commercial or contractual implications
• Coordination of the review and approval of interim and progress payments to subcontractors as well as checking payment claims regarding their contractual entitlement
• Proper closure of the assigned subcontractor contracts according to the project specifications