Administrative Clerk - payroll and social insurance service - 100%

Reporting directly to the head of the payroll and social insurance service, you are responsible for independently managing her assistance as well as all administrative and logistical activities of the payroll and social insurance service.

To facilitate the smooth running of the service, you prepare specific files entrusted to you by your hierarchy and you coordinate the service meetings (organization, preparation of documentation or support and taking minutes). You ensure the logistical and IT setup for new employees and you participate in their welcome. Furthermore, you guarantee the monitoring and compliance of the team's schedules (absences, vacation plan) notably by means of the dedicated software.

Your ease in writing independently and your impeccable spelling allow you to follow and implement a significant volume of standard correspondence. You also manage the service's ordering and delivery process.

You write attestations, receipts, and salary certificates for persons who have received a survivor's allowance and for external workers and you follow the reconciliation of early retirement payments in connection with the pension fund. In each of your versatile activities, you take into account internal directives and compliance with legal and regulatory provisions. You contribute to the development of the payroll protocol, you perform various control activities and you establish and follow dashboards. You calculate the withholding tax applicable to external workers and ensure its administrative follow-up. You also manage income of minimal importance, from its declaration to its follow-up, in compliance with the legal and regulatory provisions in force. You perform the monitoring and enter private medical activity. Finally, you ensure the monitoring of family allowances for personnel working in the canton of Valais.

You hold a commercial diploma or CFC as a commercial employee or an equivalent title.

A confirmed experience of 3 to 5 years within a demanding and dynamic secretariat: responsibility, autonomy, speed of execution, reliability, a pronounced sense of confidentiality and discretion is required.

You have knowledge of social insurance, notably AVS, as well as in matters of withholding tax. You are recognized for rigor with numbers.

You hold at least the standard ECDL certification and you demonstrate ease and interest in IT tools in general and a very good mastery of Word, Excel, PowerPoint and Outlook applications.

You have a developed sense of organization and priorities, as well as good resistance to stress.

Of an open nature, you show yourself to be available, versatile and flexible. You demonstrate sharpness of mind, interpersonal skills and ease in communication. An excellent command of the French language is indispensable.

An excellent command of the French language is indispensable (ability to write independently, impeccable spelling).

• Start date: 01.01.2027
• Number of positions: 1
• Activity rate: 100%
• Job class: 11
• Contract: CDI
• Application deadline: 03.11.2026
• Information requests: Mme M. Rouge, head of the payroll and social insurance service, mail: marjorie.rouge@hug.ch (mailto:marjorie.rouge@hug.ch).

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 trades, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

The Human Resources Directorate (https://www.hug.ch/direction-ressources-humaines) has the main mission of ensuring the development of the institution's human capital in view of organizational evolution. It constantly seeks to innovate, challenge and improve its practices while basing its strategy on the positive experience of employees. The HUG HR policy is based on the development of skills and professional careers in line with institutional needs and focuses on taking into account the person, work/life balance and health and safety at work.

The payroll and social insurance service is competent for all questions related to salaries and social insurance.