Administrative Assistant (M/F)

Administrative Assistant (M/F)

About

Based in Porrentruy, in the heart of Ajoie, our Swiss subsidiary combines marketing, industrialization, and production activities in the field of orthopedic medical devices.

Are you an experienced Administrative Assistant looking for a varied position, with autonomy and responsibilities, within a human-sized team?

Join , an independent French group active for more than 20 years, whose products are today distributed in 35 countries.

As part of the temporary replacement of an absent employee and an increase in our activity, we are looking for an Administrative Assistant to strengthen our team.

Your missions

• Write, format, file, and archive administrative documents
• Prepare and ensure the follow-up of administrative files
• Follow up on orders, invoices, and update tracking tables
• Organize internal and external company events
• Research service providers, request quotes, and organize necessary reservations: rooms, hotels, transport, caterers, etc.
• Manage invitations and participant lists
• Coordinate various service providers and speakers
• Ensure the follow-up of the schedule and budget as well as the smooth running of events
• Write internal and external communications
• Create and format communication materials: presentations, posters, flyers, and invitations

Your profile

• Training in administrative management, executive assistance, communication, event management, or equivalent training
• Proven experience in an administrative assistant function
• Experience in organizing professional events is an asset
• Experience in corporate communication or in the creation of communication materials is appreciated

Key skills

• Mastery of written French and good writing skills
• Mastery of Microsoft Office: Word, Excel, PowerPoint, and Outlook
• Mastery of Adobe tools for the creation and formatting of materials
• Excellent organizational and priority management skills
• Rigor and attention to detail
• Interpersonal skills and sense of service
• Autonomy, reactivity, and ability to take initiative
• Ability to coordinate multiple interlocutors and activities simultaneously

We offer you

• The opportunity to join a human-sized international group, recognized in the field of medical devices
• A versatile position combining administration, communication, and event management
• A function with autonomy and responsibilities
• Varied projects in contact with many internal and external interlocutors
• A dynamic working environment within our team based in Porrentruy

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