Receptionist & Administrative Assistant

Receptionist & Administrative Assistant
Schedule: 08:00 - 12:00 - 13:00 - 17:00
Your role :
A true pillar of the reception and the smooth functioning of the office, you ensure a professional, warm and efficient presence, while providing versatile administrative support to the entire organization.
Responsibilities :
Reception & communication
Manage incoming phone calls and emails with professionalism.
Welcome visitors with courtesy and direct them to the correct interlocutors.
Administrative & logistics management
Reception, sorting, distribution and sending of mail, parcels, etc.
Monitoring of office supplies, parking cards, etc.
Coordination of premises maintenance and external service providers.
Organization of meetings, room reservations and coordination of travel.
Operational & event support
Support to the management team for the management of confidential correspondence and the coordination of events.
Organization of internal activities (conferences, team building, etc.).
Drafting of clear and concise meeting minutes.
HR & legal support
Participation in the integration of new employees at the headquarters.
Preparation of simple administrative and legal documents.
Ensuring compliance with internal procedures and regulatory standards.
Key skills
Interpersonal: Sense of welcome, active listening, diplomacy, discretion.
Organizational: Rigor, punctuality, management of priorities and unforeseen events.
Linguistic: Mastery of French, German and English (oral and written). Italian is an asset.
Technical: Good mastery of office tools (Word, Excel, Outlook).
Performance indicators
Quality of reception: Satisfaction of visitors and interlocutors.
Administrative efficiency: Compliance with deadlines and reliability of deliverables.
Versatility: Ability to manage several missions simultaneously with calm and method. jpidd8fa3c7jm jpit0937jm jpiy26jm