HR / Management Assistant

• 13 août 2026 • 100% • Indefinite term • Possible • Genève • Log in to see the salary estimate from jobup.ch Leading company in the field of construction and maintenance in Heating Ventilation and Air Conditioning (HVAC). A major player in the canton of Genève and surroundings, we design and build local energy infrastructures to supply cities, industries and buildings. We are looking for a permanent position: HR / Management Assistant Under the responsibility of the Human Resources Manager, you will ensure the daily management of corporate life for employees, providing legal and administrative support to the various stakeholders of the company. Main missions Personnel administration: \- Ensure the maintenance and updating of personnel files: contracts, amendments, work permits, official documents, etc. \- Ensure compliance with applicable legal and conventional provisions regarding labor law (CO, LTr, CCT). \- Prepare employer certificates and other administrative documents related to employees. \- Ensure compliance and the updating of employee access to various software and internal tools, as well as their correct assignment according to their function and responsibilities. \- Ensure the administrative follow-up of commercial apprentices and participate in their support as a trainer. \- Manage the vehicle fleet: requests for offers during renewals and comparisons, delivery of vehicles, claims management, customs, fuel invoices, warnings, monitoring of regulations and procedures related to vehicles, monitoring of multipark and vehicle cards. \- Make requests for schedule derogations. \- Write and distribute internal HR notes and communications. \- Ensure the filing, archiving and proper organization of HR documents. \- Ensure the administrative follow-up of contract terminations: dismissal letters, acknowledgments of receipt, preparation of work certificates, employer certificates for unemployment, return of equipment, LPP exit and internal communication. Absenteeism management: \- Make accident and illness declarations to the relevant insurance companies. \- Ensure the maintenance and updating of the tracking table as well as HR indicators (KPI). \- Ensure individual administrative follow-up of files and maintain regular contact with the employees concerned. \- Collaborate with various external partners: insurance companies, SUVA, AI, etc. \- Ensure the follow-up of absence requests in the internal software in the absence of the HR Manager. \- Participate in the implementation of prevention. Payroll management: \- Enter and control variable salary elements. \- Declare monthly social security contributions. \- Carry out the procedures related to various allowances: maternity, paternity, military service, etc. \- Respond to employee requests regarding working hours, THS and remuneration elements. \- Participate in controls and verifications related to payroll in the absence of the HR Manager. \- Prepare salary certificates and other documents related to remuneration. Company event: \- Participate in the organization of internal events: Children's Christmas, end-of-year party, Course de l-Escalade, marathon, retirements, etc. \- Contribute to maintaining a friendly working environment. Training and development: \- Ensure the administrative follow-up of employee training requests. \- Search for training suitable to identified needs. \- Implement and ensure the follow-up of a dashboard and KPIs related to training. \- Participate in the creation and updating of an internal training catalog. Management Assistant: \- Ensure the declaration and administrative follow-up of claims related to construction sites. \- Prepare documents necessary for the meetings of the Board of Directors and General Assemblies of the companies. \- Write correspondence, minutes and provide occasional administrative support to the DAF. \- Ensure the administrative follow-up of the company's internal contracts (insurance, maintenance and service provisions). Profile sought \- HR Assistant certificate or a training deemed equivalent. \- 3 years of experience in a similar position. \- Good knowledge of the Code of Obligations (CO) and the Labor Law (LTr). Knowledge of the CCT for building metallurgy is an asset. \- Committed, empathetic and listening person, with a real interest in human beings and corporate life. \- Autonomous, rigorous and organized and endowed with a good team spirit. \- Discretion and respect for the confidentiality inherent to the HR function. \- Excellent mastery of Office 365, knowledge of Proconcept a plus. \- Fluent French, English and/or German a plus. We offer \- A varied and versatile position. \- Remuneration according to profile and experience. \- Opportunity for training and skill development. \- One day of teleworking per week. \- Advantageous LPP condition. Start date: immediate or to be agreed Join a growing company and participate actively in its success. We look forward to receiving your application (CV, diplomas, work certificates) via the Jobup site.