B2B Administrative Specialist

• 20 October 2026
• 100%
• Indefinite duration
• Chiasso

Join lastminute.com as a B2B Administrative Specialist. Work in a dynamic environment and benefit from a shorter work week.

Tasks ##

• Act as the administrative point of contact for the partnership.
• Monthly verification of partner sales data using Excel.
• Manage purchase orders and ensure reconciliation of figures.

Skills ##

• Minimum 3 years of experience in administrative tasks.
• Advanced Excel skills and use of AI tools.
• Excellent interpersonal and teamwork skills.

B2B Administrative Specialist

• Full time
• Department: Marketing & Media

Company Description

At lastminute.com, we live for holidays. We are the European Travel-Tech leader in dynamic holiday packages. Through technology, we transform spontaneous thoughts into meaningful experiences, helping people travel across the world.

Job Description

The Framework

• Job Title: B2B Administrative Specialist
• Working Mode: Hybrid
• Team: Partnerships
• Location: Chiasso, Switzerland
• Contract: CDD (1 year) - full time (36 hours/week)
• Required travel time: None / Minimal

We are looking for a B2B Administrative Specialist to join the Partnerships team at lastminute.com, a dynamic global company of 1,200 people driving millions of holiday trips.

The Partnerships team manages a growing portfolio of B2B partners, and we need a person to become their administrative point of reference: someone who understands how our partnership business works, with its flows and specificities, and the ability to translate commercial and financial needs into functional requirements and use cases for the Tech teams. Good project management skills, including analysis of dependencies and coordination between processes, systems, and teams.

Positioned between the Partnerships and Administration & Finance teams, you will ensure that our partners' sales are correctly reconciled, invoiced, and covered, bringing the needs of the team and our partners to Finance, and the requirements of Finance to the team. You will take charge of your tasks end-to-end with full autonomy, and you will intelligently use data tools and AI to make our current processes faster and more reliable.

If you are precise with numbers, curious to understand how a company works behind the scenes, and eager to improve working methods, keep reading!

Key Responsibilities

• Be the point of contact for the Partnerships team with the Administration team and the partners' administrative departments, for all administrative tasks, and the administrative reference for our partners.
• Work closely with the Partnerships team to learn the business flows and specificities of each partner, and represent the needs of the team and partners to Finance.
• Monthly verification, using Excel, of sales data communicated by partners against company system data, investigating and aligning any discrepancies.
• Provide the Administration team, each month, with the data necessary for the issuance of accounting documents to the relevant partners, taking full end-to-end responsibility to ensure that all internal and partner administrative steps are completed and that the figures are correctly reconciled.
• Create and manage purchase orders to cover the team's payable invoices.
• Autonomously manage assigned tasks, from start to finish, respecting monthly deadlines.
• Propose and implement improvements to current flows, also leveraging AI tools and automation to optimize activities.

Qualifications

Essential

• Excellent Excel skills (VLOOKUP, pivot tables, etc.).
• Confident and daily use of AI tools to accelerate analysis and routine tasks, with the curiosity to find new use cases.
• At least 3 years of professional experience in office administrative tasks.
• Knowledge of administrative and accounting concepts (invoices, credit notes, purchase orders).
• Languages: excellent written and spoken English. Italian is considered a valued plus.
• University degree required; a degree in economics is considered an asset.
• High level of precision and attention to detail.
• Autonomy and proactivity in managing assigned tasks, with a problem-solving mindset.
• Good interpersonal skills and excellent ability to work in a team.
• Ability to work in a developing environment, where dynamics and guidelines may change very quickly.

Additional Information

How we work together:

• An inclusive, friendly, and international environment (you will work with colleagues from over 10 countries and more than 48 nationalities)
• Shorter work week (36h full time), with a half-day of work on Friday
• Flexible start and end of the working day
• Possibility to work from anywhere for a defined period per year according to local regulations

How we learn together:

• Fri-Yays: a half-day on Friday morning without meetings, dedicated to deep work, personal growth, learning and training and/or concentration time.
• Professional and managerial skill development training paths, access to e-learning platforms and our internal platform offering tailored training content

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