Project Management Secretary at 80%

• 01 septembre 2026
• 80%
• Indefinite duration
• french (Native language)
• 7 Chemin du 23 août, 1205 Genève
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La Codha, a non-profit housing cooperative active in the cantons of Genève and Vaud, builds, renovates, and manages buildings using a participatory and sustainable approach.

In 2026, it has 22 buildings, 1-151 dwellings, more than 8-000 members, a team of 31 internal employees and 16 external employees.

In the context of a retirement, La Codha is refilling a position as:

Project Management Secretary at 80% ##

Your mission:

Under the responsibility of the Project Management direction and in direct support of the RMO/AMO, you ensure the administrative and operational follow-up of real estate projects, with a high level of traceability, coordination, and documentary reliability.

Your main responsibilities:

• Preparation and organization of meetings with authorities, representatives, partners, and future residents, taking minutes as needed, distribution of documents, and follow-up of actions;
• Management of the payment voucher circuit related to construction credits (validation, signatures, bank, accounting), maintenance of follow-up lists, filing, and transmission of supporting documents;
• Constitution, updating, and archiving of files; making documents and information available on collaborative platforms and managing access necessary for the project;
• Management of registrations and lists of future residents, communications related to project stages, logistical organization of meetings and events, summons, and distribution of information;
• Application of the Codha procedure, requests for equity, attestations and certificates of social shares, follow-up of amounts received with the accounting department, compilation of files and coordination of validations with the OCLPF until transmission for the preparation of leases;
• Support for the preparation and follow-up of sales files, coordination with banks, notaries, architects, and acquirers, as well as support for the RMO/AMO for deeds, PPE documents, and individual choices;
• Processing of cooperative member application files: calculation of occupancy rates and effort rates.

Your profile:

• Experience in a similar position, with practice in the administrative follow-up of complex real estate projects and coordination of multiple interlocutors;
• Ability to simultaneously manage multiple files, deadlines, validation circuits, and interlocutors, with rigor and autonomy;
• Ease in checking files, monitoring tables, and managing financial documents;
• Excellent command of spoken and written French, ability to write clear and precise minutes, letters, and communications;
• Very good command of office and collaborative tools, knowledge of QUORUM constituting an important asset;
• Sense of priorities, reliability, discretion, team spirit, flexibility, and ease with various interlocutors;
• Equipped with an excellent sense of welcome and contact, you demonstrate interpersonal skills, diplomacy, and a pleasant daily attitude, while having the ability to integrate easily into an existing team and contribute to a collaborative and friendly working climate.

We offer:

• Cooperative values and principles related to participation and ecological transition (see the Codha Charter of Values);
• A stimulating and creative working environment;
• A strong and friendly team spirit;
• A varied and autonomous position, based in Genève; activity rate at 80%;
• Start date: to be agreed.

Only complete files (CV, cover letter, diplomas, and work certificates) will be processed.

Application deadline: 30 septembre 2026