FM Admin Support Coordinator / Receptionist (m/f/d) - on site

• 22 September 2026
• 100%
• Indefinite duration
• 2017 Boudry
• Log in to see the jobup.ch salary estimate

Present at 14 sites in Switzerland, Apleona Suisse SA offers its clientele high-quality services in the fields of Facility Management and real estate management. Drawing on our experience and expertise, we are one of the leading multi-service providers in the Swiss market.
www.apleona.ch
The Apleona group employs 40,000 people worldwide, in various professions within the real estate sector.
www.apleona.com

FM Admin Support Coordinator / Receptionist (m/f/d) - on site #

Tasks
Reception (40%):

• In collaboration with two colleagues, you ensure coverage of the opening hours from 07:30 to 18:00
• Coordinate and follow up on client requests with the team and activities/projects ("work orders") on the campus

Administration (60%):

• Provide administrative support to the site manager and managers (soft & hard services, QHSE).
• Manage the flow of invoices (ELO), offers, orders, and monthly consolidation
• Follow up on tickets and anticipate maintenance in Navision (compliance with deadlines and updating tables)
• Structure the archiving/Sharepoint for all files related to activities/Services, especially in case of an audit

Requirements

• Completed vocational training in the commercial field or similar training in the front office field (e.g., hospitality, sales)
• At least 3 years of professional experience in the field of reception
• Excellent knowledge of French, spoken and written
• Ideally, very good knowledge of German and English, spoken and written
• Communicative person, enjoying teamwork and showing initiative
• Goal-oriented and capable of effectively managing different situations and requirements
• Professional and process-oriented way of working
• Very good knowledge of MS-Office; quick familiarization with client-specific computer systems (ERP systems)
• Customer-oriented, good manners, neat appearance and confidence
• Competent and considerate
• Availability to work on site

Why Apleona

• You have the opportunity to develop at personal and professional levels
• The salary you receive is fair and in line with the market
• We listen to you individually with the aim of promoting your skills
• You can contribute your own ideas
• We practice team spirit
• Our mutual relations are characterized by openness and frankness
• We practice a culture of using "tu" marked by respect and esteem

Benefits

• You have the opportunity to develop at personal and professional levels
• The salary you receive is fair and in line with the market
• We listen to you individually with the aim of promoting your skills
• You can contribute your own ideas
• We practice team spirit
• Our mutual relations are characterized by openness and frankness
• We practice a culture of using "tu" marked by respect and esteem