Administrative Staff Coordinator

Full announcement and application via: https://offres-emploi.vd.ch/#fr/sites/CX_1/job/5642 Job Description The regional placement offices (ORP) of the canton of Vaud, attached to the Direction générale de l'emploi et marché du travail (DGEM), are responsible for assisting clients in their job search and supporting employers in recruiting personnel. They play a key role in the implementation of employment policy and the fight against unemployment. In your capacity as coordinator of the administrative staff, you ensure a key role in the organization of activities and process all requests related to ORP services. You supervise back-office activities, notably the processing of vacancies as well as registrations for labor market measures (MMT). You are also responsible for the planning and organization of the administrative team's work. You are the liaison for the Head of Office in the operational management of the administrative team's activities and contribute to the fluidity of internal processes. In direct contact with clients, you ensure a professional welcome and respond to their requests efficiently. You also take part in electronic document management (GED), guaranteeing the digitization and rigorous processing of received documents. Responsibilities Ensure the coordination of the administrative staff team. Process requests related to ORP services. Ensure the coordination of back-office activities for the processing of vacancies and registrations for labor market measures (MMT). Ensure the reception of ORP clients and respond to their requests. Digitize all useful documents entering the ORP and execute any other task or mission entrusted by the hierarchy. For further information, please consult the job description by clicking here or contact Madame Teodora Ciobanu, HR Advisor, at 021 316 61 93. Qualifications CFC as a commercial employee, completed with at least 5 years of professional experience. Proven experience in the operational management of a team. Excellent organizational skills, with a sharp sense of priorities. Interpersonal skills and a developed sense of communication; conscientious person, endowed with tact and a strong customer orientation. Flexible, empathetic, efficient personality capable of managing stressful situations. Experience in recruitment or placement is an asset. WHO ARE WE? Within the Direction générale de l’emploi et du marché du travail (DGEM), we support and assist local employment actors. Ensuring the monitoring of the labor market by protecting workers, preventing undeclared work, and ensuring the implementation of the measures for the free movement of persons (ALCP) is part of our missions. We also accompany job seekers toward sustainable professional integration by offering them advice and measures responding to the needs of the labor market, while guaranteeing them equal treatment. The Caisse cantonale de chômage, which is attached to us, compensates unemployed persons, as well as companies forced to resort to short-time work (RHT) for economic reasons or due to bad weather. Why join the State of Vaud? To learn more about our benefits, visit our State employer page. Apply before 02/08/2026 23:55 Start date: 01.10.2026 or to be agreed Salary class: 7 Address Direction générale de l'emploi et du marché du travail Ressources Humaines - Recrutement Rue Caroline 11 1014 Lausanne