Secretary to the Chief Physician or Head of General Pediatrics Department - 90%

• 29 août 2026
• 90%
• Temporary
• Genève

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The position is attached to the Département de la femme, de l'enfant et de l'adolescent which has the mission to offer quality care adapted to the needs of women at every stage of their lives and to the health problems faced by newborns, children, and female and male adolescents from their birth until the age of 16. It works on the development of cutting-edge services and specialty competence centers.

The general pediatrics service takes care of the health problems of newborns, children, and female and male adolescents until the end of their growth and contributes to the maintenance of health. It also ensures the coordination and postgraduate training of pediatricians.

Secretary to the Chief Physician or Head of General Pediatrics Department - 90%

Within the general pediatrics service, you assist the Chief Physician in the management and administrative organization of the service, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors.

You organize appointments, meetings, and seminars, by managing the electronic agenda of the Chief Physician. You prepare files, write minutes of meetings, and coordinate the follow-up of decisions made.

You manage correspondence autonomously. Your capacity for self-initiative allows you to analyze situations in order to submit proposed responses.

While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as the management of schedules (VRH) of senior physicians, chief physicians, and resident doctors, the administrative management of private or faculty funds, the organization of congresses and colloquia of the medical corps, and the monitoring of the budget allocated to the service and research.

Your proactivity allows you to perform logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training.

Within the team, you develop a close link with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs.

Qualifications

You hold a diploma from the école supérieure de commerce and advanced administrative training such as a federal certificate of assistant de direction.

You have 3 years of successful experience in a similar position in a management secretariat, ideally in the medical or public health environment. Medical terminology is easily understandable to you.

As the clientele is resident and international, you have perfect mastery of French both spoken and written and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset.

You possess the ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web and very good knowledge of the VRH software. Mastery of the software in use at HUG (DPA, DPI, OPALE, GRECO and Winscribe) is a significant asset.

Resistant to stress, you are a very organized person and have an excellent sense of priorities. You are flexible and able to adapt to different working environments and you ensure the efficient coordination of medical activities through your secretariat.

Meticulous, you are accustomed to managing confidential information with the utmost discretion.

Finally, you possess a strong team spirit and actively contribute to collective success.

Additional Information

• Start date: 01.11.2026
• Number of positions: 1
• Activity rate: 90%, presence from Monday to Friday
• Function class: 13
• Contract: CDD of 12 months, renewable
• Application deadline: 14.09.2026
• Information request: Mme V.Lopez Sanchez, cheffe des secrétariats de l'hôpital des enfants, Write an email
• Specification request: M. C. Clerc, RH adjointe, Write an email

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This announcement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.