Secretary & Coordinator of Journal Sentinelles 80%

Secretary & of Journal Sentinelles 80% The Sentinelles Foundation has the mission of accompanying and strengthening the power of action of children and women as a priority, by conducting its actions in respect of the values of solidarity, commitment, humanity, exchange and participation. Present in 5 countries in Africa, in Colombia and in Switzerland, it defends a holistic approach that takes into account the particular situation on medical, psychosocial, educational and economic levels. In order to fill a retirement, the Sentinelles Foundation is recruiting: Secretary & of Journal Sentinelles (80%) Job details Occupancy rate: 80% Location: Renens (VD) Entry into function: September 2026 or to be agreed Purpose and main responsibilities The holder is responsible for the coordination of administrative activities, human resources, management of volunteers and interns, as well as the production of Journal Sentinelles. Task description A. Secretariat Telephone and digital reception, reception of visitors and transfer of information. Taking of minutes and writing of internal notes. Creation and updating of registers. Administrative follow-up of successions and legacies. Development of methods and tools for the secretariat.Management of Sentinelles' general correspondence and its classification (computer and paper). Management and annual sending of wishes and donation certificates. Referent of the database. B. Human Resources Recruitment, supervision and administrative management of interns and volunteers Administrative management of recruitments, creation and updating of employee files. Management of documents related to intermediate gains, unemployment and foreign taxes. Management of employees' presence and absence. C. Logistics Management of the economy and services related to the company vehicle. Inventory of equipment, including computer equipment. Monitoring and control of the cleaning company. Referent of the premises vis-à-vis the real estate agency. Management of special mail, bulk mailings and packages. Reception and distribution of donations in kind (clothing, etc.). D. Archiving Responsibility for electronic and physical archiving of documents. Management of Sentinelles documentation, inventory and stock. Creation of documents related to archiving procedures. E. Journal – Production and Coordination Coordination of the team and production of the journal. Legalization of the journal. Quotes and orders to the printer. Establishment of annual schedules: production, printing and distribution, within the given deadlines. Reading of layouts in collaboration with the editorial secretary. Extraction of address lists for the printer and printing of the English journal. Management of volunteer distributors as well as monitoring of distribution areas. Sending of the digital journal to subscribers. Complete archiving of all documents making up the Sentinelles journal, in the three versions (French, German and English). Qualifications CFC in Commercial Employee (administration or secretariat branch) or equivalent title. Confirmed experience of 3 to 5 years minimum in a secretariat, ideally within an association, foundation or SME where polyvalence is required. Experience in publishing or publication coordination: an asset. Perfect mastery of French spoken and written, writing ease. German, English C1/B2. Mastery of the Office suite and cloud storage tools (such as kDrive, OneDrive). Ease with page layout software and database management. Personal qualities Ability to prioritize very varied tasks (from telephone reception to annual production of the journal). Rigor and discretion. Relational ease and pedagogy. Flexibility: The position involving the coordination of a journal and the management of volunteers, some flexibility in hours may be required. If this announcement has sparked your interest, we invite you to send us your complete application file (CV, cover letter and references), to the attention of Mrs. Nicole Emonet, until July 31, 2026. jpidc4d479fjm jpit0728jm jpiy26jm