Secretary to the Head of the Gynecology Department - 100%

Company Description ##

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The position is attached to the Department of Women, Children and Adolescents, whose mission is to offer quality care adapted to the needs of women at every stage of their lives, and to the health problems faced by newborns, children, and female and male adolescents from birth to the age of 16. It works towards the development of cutting-edge services and specialized competence centers.

The Gynecology Service includes numerous specializations in surgical and medical fields. The service also houses the Breast Center, where a multidisciplinary team ensures personalized follow-up for women. The Perineology Units and the Reproductive Medicine and Gynecological Endocrinology Units, as well as consultations regarding the ovary or endometriosis, are also part of the gynecology field.

Job Description ##

Within the gynecology department, you will assist the Head of Department in the administrative management and organization of the department, in the clinical, academic, and research fields, by ensuring the interface between the different professional sectors.

You will organize appointments, meetings, and seminars, by managing the electronic agenda of the Head of Department. You will prepare files, write meeting minutes, and coordinate the follow-up of decisions made.

You will manage correspondence autonomously. Your capacity for self-initiative allows you to analyze situations in order to submit proposed responses.

While responding to various requests, you will successfully and autonomously carry out administrative activities related to your function, such as managing the schedules (VRH) of senior physicians, chief residents, and intern physicians, the administrative management of private or faculty funds, the organization of congresses and colloquia for the medical corps, and the monitoring of the budget allocated to the department and research.

Your proactivity allows you to perform logistical tasks arising from the life of a secretariat, such as orders, requests for engagement, reimbursement of expenses, and training.

You will also participate in the administrative coordination of the department's consultations. In this capacity, you will ensure the management of appointments, the follow-up of consultation schedules, the preparation of medical files, and the liaison with patients, doctors, and various stakeholders to guarantee the smooth running of outpatient care. You will ensure the processing and follow-up of requests related to consultation activity.

Within the team, you will develop a close connection with your medical secretary colleagues and ensure continuity of service during absences. And more generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different departments according to needs.

Qualifications ##

You hold a commercial or administrative training, such as maturity, CFC, and a higher administrative training such as a federal diploma of management assistant, or training deemed equivalent.

You have 5 years of successful experience in a similar position in a management secretariat, ideally in the medical or public health environment. Medical terminology is easily understandable to you.

As the clientele is resident and international, you have a perfect command of French, both spoken and written, and a proven writing ability. You also possess very good written and oral knowledge of English (C1). Knowledge of a third language is an additional asset.

You possess ECDL Advanced certification in Word, Excel, Powerpoint, Outlook and/or Web. Mastery of internal HUG software (VRH, DPA, DPI, OPALE, GRECO, and Winscribe) is a serious asset.

Calm and resilient, you are recognized for your sense of organization and your precision in the execution of tasks.

You know how to manage confidential information and meticulously coordinate the administrative activities of the unit by knowing how to prioritize.

Committed and enthusiastic, you contribute to a positive atmosphere with patients, colleagues, and partners.

Additional Information ##

• Start date: 01.11.2026
• Number of positions: 1
• Activity rate: 100%
• Function class: 13, according to the ECDL level in IT
• Contract: 12-month fixed-term contract (CDD), renewable
• Application deadline: 18.10.2026
• Inquiries: Mme S. Veliu, head of the Maternity secretariats, [email protected]
• Request for job description: M. C. Clerc, Deputy HR, [email protected]

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position, and the last 2 work certificates.

This advertisement is addressed to women and men alike.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.