Administrative Assistant in the Department of Mathematics (m/w/d)

Administrative Assistant in the Department of Mathematics (m/w/d) # 40%, Zürich, befristet #### print Print Mathematics plays an essential role in modern science and society. The Department of Mathematics (D-MATH), located in the historic main building of ETH Zürich, is an internationally recognized reference point for mathematical research and teaching, bringing together people from all areas of mathematics. For the secretariat of Prof. Dr. Mikaela Iacobelli, we are looking for a proactive, solution-oriented, and reliable administrative assistant who will support Prof. Iacobelli in all administrative and organizational matters. The position is limited to 2 years with the option of extension and the option of taking over the secretariat for further professors, accompanied by a corresponding increase in workload. The start date is immediate or by agreement. Job Description ## You will independently manage the professor's secretariat, support Prof. Iacobelli and other scientific staff (doctoral students and postdoctoral researchers) in all administrative and organizational matters, and be responsible for ensuring smooth operations in daily business. Your diverse range of tasks includes: • General secretarial work (scheduling, correspondence in German and English, telephony, and filing) • Organization of business trips and events • Planning of conferences or workshops • Guest management • Support with applications and administration of research projects and grants • Administrative support for the research group • Management of the professorship's financial resources, processing of invoices and expenses In your activities, you will work closely with the secretariats of the other professorships and with the central administrative units in the department and at ETH Zürich. Profile ## For this responsible and versatile position, you should ideally have the following qualifications, experience, characteristics, and skills: • A completed commercial training and several years of experience in a comparable administrative function, ideally in a university environment • You work very independently, structured, and reliably, keeping track of multiple parallel topics and setting priorities correctly • You are service-oriented, discreet, and team-capable • Thanks to your quick grasp, you handle very different and changing requirements skillfully • You have a good command of common MS-Office programs, and knowledge of macOS is also an advantage • You have stylistically correct German and very good English skills in writing and speaking • Initiative, forward-thinking work, and pronounced organizational talent round out your profile Workplace ## We offer ## You can expect a varied and challenging range of tasks in an open, appreciative, and collegial work culture. Your workplace in the campus center offers a modern infrastructure and excellent public transportation connections. Additionally, you will benefit from numerous advantages, including discounts (e.g., for public transportation subscriptions and car-sharing), a diverse range of sports offered by ASVZ, various childcare options, and attractive social and pension benefits Your profession with impact: Become part of ETH Zürich and contribute to positive changes in society by creating smooth framework conditions for excellent research and teaching chevron_right Work, teach, and research at ETH Zürich Diversity and sustainability are important to us ## In line with our values, ETH Zürich supports an inclusive culture. We promote equal opportunities, appreciate diversity, and maintain a work and learning environment in which the rights and dignity of all employees and students are respected. On our website for equal opportunities and diversity, you can find out how we ensure a fair and open environment in which everyone can develop and grow. Sustainability is a central value for us - we are consistently working towards a climate-neutral future. Curious? So are we. ## We look forward to your online application with the following documents: • Letter of motivation • CV • Certificates and diplomas For more information about the Department of Mathematics, please visit our website. For inquiries, please contact Dr. Roland Prohaska, roland.prohaska@math.ethz.ch (no application documents), who will be happy to assist you. Please apply exclusively through the online application portal. Applications by email and post will not be considered. We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence. For personnel placements, the GTC of ETH Zürich apply. About ETH Zürich ## ETH Zürich is one of the best technical and natural science universities in the world. We are known for our excellent teaching, pioneering basic research, and the direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find an environment at ETH Zürich that fosters independent thinking and a climate that inspires top performance. In the heart of Europe and globally networked, we develop solutions for the global challenges of today and tomorrow together.