Medical secretary (male or female) in hand surgery - 60%

Company description ##

With more than 13'000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here.

The Department of surgery ensures the care of female and male patients 24h/24, both for elective and emergency cases requiring surgical intervention. It represents a center of excellence, not only Swiss, but also European in several fields and in several of its surgical specialties.-

Within this department, hand surgery and peripheral nerves is attached to the Service of orthopedic surgery and traumatology of the motor apparatus and constitutes the most important center of this type in Switzerland. It offers cutting-edge care covering all fields of reconstructive orthopedic surgery and adult traumatology, including complex and highly specialized situations. The service performs more than 6-500 surgical interventions each year and ensures approximately 45-000 consultations. It relies on a multidisciplinary approach, high-level infrastructure and strong involvement in university teaching and clinical research.

This position is newly created and is part of the ALTER deployment which aims to ensure the compliance of work organization with the Labor Act (LTr).

Job description ##

Within the secretariat of the hand surgery unit, currently composed of two medical secretaries, your mission is to organize and autonomously ensure the daily work related to the activity of the three assistant physicians and the four chief residents.

Thanks to your interpersonal skills, you welcome, inform and direct female and male patients presenting in hand surgery and manage the telephone calls you receive.

You organize consultations by managing the doctors' electronic agenda and preparing patient files. After consultations, you autonomously and quickly ensure the typing of medical reports, discharge letters and operative reports. If necessary, you schedule complementary medical examinations. You also ensure the management and follow-up of insurance requests (DRM).

While responding to various requests, you successfully and autonomously carry out the administrative activities related to your function such as the follow-up of patient files, the management of mail and electronic messaging.

You demonstrate proactivity in performing the logistical tasks arising from the life of a secretariat such as the reception, sorting, distribution and/or follow-up of paper mail and orders, scanning and archiving of various documents.

Within the team, you develop a close bond with your medical secretary colleagues, and you ensure continuity of service during absences. More generally, your sense of service makes you an agile person ready to put your versatility at the service of the institution to work in different services according to needs.

Qualifications ##

You hold a CFC as a commercial employee and a diploma as a medical secretary, or any training deemed equivalent.

You have successful experience in a similar position within a medical secretariat.

You have a very good knowledge of IT tools (ECDL certification required: advanced levels on Word, and standard on Excel), ideally also institutional software in use at the HUG (DPA, DPI, GRECO 2, OPALE).

You have perfect mastery of French both orally and in writing and a proven writing ability. Medical terminology is easily understandable to you. Knowledge of English is an asset.

Possessing a good team spirit, you have the capacity to work in a shared office with several secretaries. While having a good sense of organization and priorities, you are an autonomous, rigorous and precise person in the tasks entrusted to you.

You also have the tools allowing you to face unforeseen events and thus easily manage stress situations.

Finally, you demonstrate a keen sense of confidentiality.

Additional information ##

• Start date: to be agreed
• Number of positions: 1
• Activity rate: 60%
• Function class: 11
• Contract type: CDI
• Application deadline: 15.10.2026
• Inquiries: Mme A. Casimiro Lopes, head of secretariat, [email protected]

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.

This announcement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.