Executive Assistant to the Founder & CEO (d/w/m)

TENZ is a Swiss food & drinks company with Tibetan roots. What began as a donation project is today a growing family business with over 200 employees. With our own production, gastronomy businesses, festivals & events, delivery, as well as a growing B2B and retail business, we combine a strong brand with different distribution channels and business models.

Do you want to work close to decisions and provide noticeable relief to the Founder & CEO in everyday life? As an Executive Assistant, you are the central operative support in the Executive Office and ensure that time, communication, meetings, documents, and follow-up function reliably and professionally.

You work proactively, keep priorities and information together, and create the organizational freedom that the CEO needs for leadership, decisions, and corporate development. In doing so, you work closely with the Chief of Staff as well as relevant internal and external contact persons.

• A responsible role with direct collaboration with the Founder & CEO and high proximity to the management board
• Much personal responsibility and insight into different business areas and decision-making processes
• A professional Executive Office with a clear division of tasks between the Executive Assistant and the Chief of Staff
• Support for initial and further training
• 30 % employee discount on the entire range in all branches
• Regular company events and team activities
• Executive Support: You specifically relieve the Founder & CEO in administrative, organizational, and coordinative matters.
• Calendar & Priorities: You proactively manage calendars, appointments, and priorities and consistently align time and focus on the most important topics.
• Inbox & Communication: You support inbox and communication management, prioritize inquiries, and ensure a professional flow of information.
• Travel & Administration: You organize travel, appointments, processes, and expenses efficiently, discretely, and proactively.
• Meetings & Follow-up: You prepare meetings organizationally and substantively, coordinate documents, document decisions and to-dos, and ensure follow-up.
• Management Documents: You create and finalize presentations, briefings, and management documents at a high quality level.
• Coordination: On behalf of the CEO, you coordinate internal and external contact persons and keep an eye on dependencies, deadlines, and feedback.
• Interface to the Chief of Staff: You are responsible for the operative personal CEO support. The Chief of Staff is responsible for strategy implementation, governance, management board work, and company-wide programs. Together, you ensure clear, seamless cooperation in the Executive Office.
• Confidentiality: You handle confidential information professionally, loyally, and discretely at all times.
• Completed commercial training with relevant further training, executive assistant with federal diploma, business administration background or comparable qualification
• Several years of experience in an executive assistant, executive assistant to management, or comparable executive support role
• Very structured, independent, and proactive way of working as well as a strong ability to distinguish between what is important and what is urgent
• High quality and care in written communication, presentations, and management documents
• Confident and professional communication in German and English, both orally and in writing
• Absolute reliability, loyalty, and discretion when dealing with sensitive information
• Hands-on mentality, sense of responsibility, and ability to maintain an overview even with several parallel topics
• Very good command of Microsoft 365, Teams, PowerPoint, and modern office and collaboration tools

In this role, you are a central pillar in the everyday work of the Founder & CEO. You create structure, reliability, and focus, and thereby contribute directly to ensuring that leadership and decisions function effectively.

If you enjoy organizing at a high level, taking on responsibility, thinking ahead, and effectively supporting a leader from behind the scenes, we look forward to meeting you.

Tenz a lot!