Director's Secretary

Director's Secretary (see French version below) After three years in which the company was managed exclusively by its founders, Medigo is now entering a phase of structured growth. We are looking for our first two employees, including this position as Director's Secretary. You will take on a central coordination role: you will relieve the founders of administrative and organizational tasks, so they can focus on business development and the product. This is a responsible position in a manageable company, where every decision counts. Tasks Coordination and maintenance of contacts with various stakeholders Logistical coordination of meetings, customer presentations, and events Organization of internal meetings Organization and tracking of tasks Maintenance of relationships with partners and customers: cantons, hospitals, emergency services Liaison with service providers: trustees, tax consultants, lawyers, etc. Monitoring of contractual and legal deadlines Sales support and communication Creation and layout of presentations, offers, and reports Sending and tracking of offers Management of internal communication tools (Notion, Ksuite, etc.) Occasional support for external communication (Instagram, Facebook, LinkedIn, newsletter, WordPress) Administration Tracking and filing of administrative documents: contracts, invoices, official correspondence Physical and digital archiving of company documents Basic financial management Recording and tracking of expense reports Preparation of monthly accounting documents in collaboration with the trustee Tracking of customer invoices and management of reminders, if necessary Sought profile Education and experience Federal diploma as a secretary/secretariat or equivalent qualification At least 2 years of professional experience in secretariat, as an assistant to the management or in a similar function Experience in the healthcare sector or in a startup environment: a plus Technical skills Excellent command of German, spoken and written; Swiss German as a mother tongue is an advantage Very good French skills (company's working language) Familiarity with digital tools: KSuite, Notion, LinkedIn, Instagram Experience with shared calendars and video conferencing systems Basic knowledge of accounting (recording, simple bank reconciliation) English skills: a plus Personal strengths High sense of responsibility and initiative: you identify needs before they are expressed. Reliability and discretion: you work daily with confidential information. Organizational talent and priority management: you can efficiently manage multiple tasks at the same time. Communication skills: you represent the company to institutional partners. Genuine interest in Medigo's mission and its contribution to public health. What we offer An honest working environment where everyone can express themselves. A competitive salary for a dynamic startup in the growth phase, the exact amount will be communicated in the first interview. Real flexibility in working hours and location (part-time home office). Direct access to decisions: you work closely with the founders, without hierarchical intermediate levels. A position with development prospects: your area of responsibility grows with the company. A meaningful mission: you are involved in shaping a health service that is already used by over 200,000 people in Switzerland. Entry As soon as possible Application experience Please note our application documents carefully. We expect many applications and commit to giving you an answer within 5 working days after each step. Our selection process is divided into four phases. First, send us your application letter and CV. --- Version en français Après trois années durant lesquelles l'entreprise a été dirigée exclusivement par ses fondateurs, Medigo entre dans une phase de croissance structurée. Nous recherchons nos deux premières collaboratrices, dont ce poste de secrétaire de direction. Tu assumeras un rôle central de coordination : tu déchargeras les membres fondateurs des tâches administratives et organisationnelles afin qu’ils puissent se concentrer sur le développement commercial et le produit. Il s’agit d’un poste à responsabilités au sein d’une entreprise à taille humaine, où chaque décision compte. Tâches Coordination et relations avec les différents acteurs Coordination logistique des réunions, des présentations clients et des événements Organisation des réunions internes Organisation et suivi des tâches Entretien des relations avec les partenaires et clients : cantons, hôpitaux, services d’urgences Liaison avec les prestataires : fiduciaires, conseillers fiscaux, juristes, etc. Suivi des délais contractuels et légaux Soutien commercial et communication Création et mise en page de présentations, d'offres et de rapports Envoi et suivi des offres Gestion des outils de communication internes (Notion, Ksuite, etc. ) Soutien ponctuel à la communication externe (Insta, Facebook, LinkedIn, newsletter, wordpress) Administration Suivi et classement des documents administratifs : contrats, factures, correspondance officielle Archivage physique et numérique des documents de l'entreprise Gestion financière de base Saisie et suivi des notes de frais Préparation des documents comptables mensuels en collaboration avec le fiduciaire Suivi des factures clients et gestion des relances si nécessaire Profil recherché Formation et expérience Brevet