Administrative / Executive Assistant 100%

For one of our clients, a Geneva-based company specialized in the field of landscaping Administrative / Executive Assistant 100% – Permanent position For one of our clients, a Geneva-based company specialized in the field of landscaping, we are looking for an Administrative / Executive Assistant to ensure the smooth administrative functioning of the company and to provide real support to the management. Administrative / Executive Assistant 100% Missions Ensure telephone reception and the processing of mail and e-mails. Assist management in the daily management of administrative activities. Prepare quotes in collaboration with site managers. Prepare, follow up, and submit tender documents. Ensure the administrative follow-up of construction sites and document management. Update tracking tables and ensure the filing of documents. Perform various accounting tasks, including the entry of supplier and customer invoices, payment follow-up, as well as the preparation of elements intended for the fiduciary. Participate in the administrative management of personnel: establishment of contracts, follow-up of employee files, management of absences, medical certificates, vacations, and preparation of variable payroll elements. Ensure the follow-up of insurance, administrative declarations, and various correspondence. Collaborate with various internal interlocutors as well as with clients, suppliers, and partners. Profile CFC as a commercial employee or equivalent training. Confirmed experience in a similar function, ideally within a company active in building, landscaping, construction, or a site-related environment. Good mastery of tenders, preparation of quotes, and administrative follow-up of construction sites. Knowledge of general accounting (invoicing, suppliers, payment follow-up). Experience in the administrative management of human resources. Very good mastery of MS Office tools, notably Excel. Excellent organizational skills, sense of priorities, and autonomy. Dynamic, versatile, proactive personality with an excellent sense of service. Working hours: Monday to Friday, from 7:30 to 12:00 and from 13:00 to 16:30. jpid6277d4fjm jpit0729jm jpiy26jm