Administrative Manager & Project Assistant

Job Description: For the account of the Fondation Leenaards, fonda Administrative Manager & Project Assistant (100%-presential position) (H/F/D) Job Description: For the account of the Fondation Leenaards, a philanthropic foundation of public utility based in Lausanne, committed to the common good and living together. Active in the Lemanic arc, it supports projects in the fields of culture, social, science, and health. It also accompanies the ecological transition and works for a living democracy. Within a team of eight collaborators, you will play a central role in the proper administrative, accounting, and organizational functioning of the structure. In close collaboration with the Administrative and Financial Manager as well as with the Program Managers, you will actively contribute to the functioning of the Foundation by assuming, in particular, the following responsibilities: Ensure administrative follow-up of support requests and prepare files for the commissions. Support the analysis of project admissibility in relation to the Foundation's mission and values. Write minutes, letters, and reports. Prepare, update, and ensure follow-up of steering dashboards. Perform accounting entry, ensure follow-up of supporting documents, and contribute to the preparation of accounting documents. Participate in budget monitoring in collaboration with the Administrative and Financial Manager. Coordinate interventions by external service providers (maintenance, IT, concierge, etc.) and ensure follow-up of premises as well as needs related to their proper functioning. Actively participate in the Foundation's evolution projects, particularly in terms of digitalization, implementation of new tools, optimization of internal processes, and change management, in collaboration with the Administrative and Financial Manager. Ensure common secretarial tasks: reception, telephone, agenda management, mail, databases, archiving, economy, and general administrative support. Participate in the logistical organization of sessions, colloquia, and internal events (preparation of rooms, installation of equipment, reception of participants, and logistical follow-up). Beyond these responsibilities, you will evolve in a collaborative environment where everyone actively contributes to collective success. Your involvement, versatility, and team spirit will be essential assets to sustainably accompany the development of the Foundation. ----- Profile sought: Organized, rigorous, and versatile, you appreciate environments where autonomy, collaboration, and continuous improvement come together on a daily basis. You have, in particular: A CFC in commerce, a Bachelor's degree, or equivalent training. Confirmed experience in an administrative function integrating compulsory accounting entry. Experience in project management and a good understanding of change management principles (Champion, Sponsor, stakeholders, operational relay...). A marked interest in digitalization, tool evolution, and process optimization. Excellent mastery of French and excellent knowledge of English. Good knowledge of German (oral and written) is an asset. Very good mastery of MS Office tools. Experience and ease with the use of ERP, CRM, or content management tools (CMS type WordPress) is a real advantage. Knowledge of encoding or website development is an additional asset. Excellent writing skills and a great ability to synthesize. Ease with numbers, a keen sense of organization, and priorities. Analytical capacity, discernment, and absolute respect for confidentiality. You are recognized for your: Team spirit, sense of service, and mutual aid, with real availability to support your colleagues and contribute to the proper functioning of the Foundation. Organization, rigor, and ability to manage priorities efficiently. Autonomy, discretion, and sense of responsibility. Flexibility, versatility, and ability to invest in daily tasks, whether administrative, organizational, or logistical. Taste for innovation, digitalization, and continuous improvement. Diplomacy, listening, and excellent relational skills. And if you are ready to take on this exciting challenge offering beautiful perspectives, send us your application as soon as possible! The Samsic Group is committed to a CSR approach. jpid292a198jm jpit0627jm jpiy26jm