Secretary coordinator (m/f) - 80%

As a secretary coordinator, you manage medical and administrative secretarial duties. You ensure telephone reception as well as patient reception by checking their administrative data, while ensuring compliance with current institutional and medico-legal requirements.

You take care of opening, constituting, updating, filing, and archiving patient medical records according to institutional standards. You also perform the control of therapist billing as well as the entry of reports into DPI.

You manage various reports to insurance companies in coordination with the doctor in charge (meeting deadlines), as well as the stock of material and administrative forms in compliance with current institutional rules. You write routine correspondence and perform other specific secretarial tasks for the CAAP-GP.

You hold a CFC as a commercial employee or an equivalent training in the field of medical secretarial work as well as the ECDL Base for Word & Excel.

You have a very good command of IT tools as well as the institutional software in use at the HUG, such as DPI, DPA, OPALE, and GRECO.

You possess solid experience in psychiatry, including direct contact with patients, and have successful experience in the autonomous management of a medical secretariat.

You perfectly master the French language; knowledge of English would be an asset.

Punctual, reliable and autonomous, you have a sense of organization and priorities and demonstrate very good resistance to stress.

Rigorous, flexible and fast, you are comfortable managing a heavy workload while being heavily solicited for various requests.

You are a person motivated to acquire new knowledge and to invest yourself in the function and demonstrate a good team spirit.

Flexible in terms of hours, you are required to work at the different ambulatory and hospital sites of the sector and the department.

• Start date: 01.11.2026 imperatively
• Number of positions: 1
• Activity rate: 80% - absence on Thursdays
• Job class: 10
• Contract: CDI
• Application deadline: 22.10.2026
• Information request: Mme F. Duchoud Pitzalis, head of secretariat, tel. 022 372 57 59

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates.

This advertisement is addressed indistinctly to women and men.

Wishing to commit to the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l'emploi.

Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed.

With more than 13,000 employees representing 160 professions, the Hôpitaux Universitaires de Genève are a reference institution at the national and international level. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here (https://www.youtube.com/watch?v=p8kVMJchPR0).

Counting nearly 1,300 employees, the Département de psychiatrie responds to a triple mission focusing on the treatment of mental disorders, training and research. Thus, the department's mission is to screen and effectively treat increasingly frequent and polymorphic pathologies while respecting patients and their relatives.

Organized into two services (Le CAAP Grand-Pré and le CAAP Arve), the department offers hospital and ambulatory services.

The service of addictology offers psychiatric, psychosocial and psychotherapeutic treatments to all persons suffering from an addiction with or without a substance within the framework of a public service mission