Hospital-university executive secretary - 50% or 70%

With more than 13'000 employees representing 160 trades Hospital-university executive secretary - 50% or 70% With more than 13'000 employees representing 160 trades, the Hôpitaux Universitaires de Genève are a leading institution at national and international levels. To learn more about our institution, take a few minutes to consult our 2025 retrospective by clicking here. The objectives of the diagnostic department of the Hôpitaux universitaires de Genève (HUG) (grouping 9 medical services) are to provide diagnostics, therapeutic products, therapeutic acts, and specialized clinical consultations, of high medical quality, in the shortest possible time and at an acceptable cost, to guide patient care and contribute to therapeutic decisions and actions. It develops a clear vision: to federate and be a center of excellence in medico-technical disciplines for the benefit of patient care. The nuclear medicine and molecular imaging service has the main mission of providing clinical diagnostic services using molecular imaging technologies, particularly those using radioactive sources administrable to patients. In addition to the services provided by the other departments of the HUG, it uses radio-isotopes for therapeutic purposes and for certain laboratory tests. It offers scintigraphy, single-photon emission computed tomography (SPECT) or positron emission tomography (PET or "PET scan") examinations. The service also develops new tracers and biomarkers applicable to molecular imaging and provides, through specific devices (X-rays, ultrasound), services for the diagnosis of osteoporosis and the evaluation of body composition. Hospital-university executive secretary - 50% or 70% You assist several health executives, notably doctors and team leaders, in the management and administrative organization of the service, in clinical, academic, and research fields, by ensuring the interface between the different professional sectors. You organize appointments, meetings, and seminars by managing the electronic agenda of these health executives. You prepare files, write meeting minutes, and coordinate the follow-up of decisions made. You work in coordination with the assistant to the head physician of the department and you replace him or her as necessary. While responding to various requests, you successfully and autonomously carry out administrative activities related to your function such as schedule management (VRH) of doctors, administrative management of private or faculty funds, organization of congresses and colloquia of the medical corps, administrative support for the projects of the service executives, or the monitoring of the budget allocated to the service and research. You demonstrate proactivity in performing logistical tasks arising from the life of a secretariat such as orders, requests for engagement, reimbursement, or training. Within the team, you develop a close link with your secretary colleagues, and you ensure continuity of service during absences. And more generally, your sense of service makes you an agile and diplomatic person. Qualifications You hold a diploma from the Ecole supérieure de commerce and higher administrative training such as a federal certificate of assistant or assistant de direction. You have 3 years of successful experience in a similar position in the medical or public health field. You have perfect mastery of French both oral and written and a proven writing ability. Medical terminology is easily understandable to you. Mastery of a foreign language is a real asset. You have very good knowledge of IT tools (standard/advanced ECDL level in Word, Excel, Powerpoint Outlook and/or Web) as well as the software in use at the HUG (DPA, DPI, OPALE, GRECO, Winscribe and Requête Labo). You also possess tools allowing you to face unforeseen events and thus easily manage stress situations proactively. Finally, you demonstrate a keen sense of discretion and confidentiality. Additional information Start date: or to be agreed Number of positions: 1 Activity rate: 50% or 70% Function class: 12 Contract: CDI Application deadline: Request for information: Prof. V.Garibotto, head of the diagnostic department (from ) and head physician of the nuclear medicine and molecular imaging service, tel. or Dr J-PWilli, deputy physician of the service, tel.. Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of the diplomas and certificates required for the position and the last 2 work certificates. This announcement is addressed equally to women and men. Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Office cantonal de l’emploi. Only applications submitted via the recruitment platform are taken into account. Paper and email applications will not be processed. jpid86094c3jm jpit0731jm jpiy26jm