Versatile Administrative Coordinator - Events • Administration • Management Support

Versatile Administrative Coordinator - Events • Administration • Management Support Versatile Administrative Coordinator Events • Administration • Management Support 12-month fixed-term contract – 100% – Lausanne Region CHF 4'600.– to CHF 5'300.– (x13) depending on experience Your mission You will join our administrative team to actively contribute to the smooth daily functioning of the company. Your activity is divided between the administrative coordination of our events and versatile support for administration, Management, and various internal projects, according to the needs of the company. You enjoy varied days, dynamic environments, and know how to move from one subject to another with method, efficiency, and professionalism. At Artigus, we are primarily looking for an involved, reliable, and curious person, eager to learn, contribute, and evolve within an SME where versatility constitutes a true asset. YOUR RESPONSIBILITIES 1. Administrative coordination of events Prepare commercial offer projects according to the directives and pricing grids defined by Management. Ensure complete administrative follow-up of client files. Prepare operational briefs intended for the teams. Centralize, control, and transmit the necessary information to the various departments. Ensure compliance with deadlines, checklists, and schedules. Participate in the administrative follow-up of events and ensure the smooth circulation of information. Be occasionally present in operational support during certain events. Participate in the continuous improvement of our event processes. 2. Versatile administrative support Depending on the activity and priorities of the company, you will also provide support in different areas: General administration Management assistance Preparation and control of administrative data Administrative follow-up of certain accounting and invoicing elements Updating dashboards and indicators Preparation of administrative documents Support for internal and external communication Participation in cross-functional projects Continuous improvement of administrative processes Any other mission allowing for effective support of the administrative teams and Management Profile sought You are an organized, methodical, structured, and reliable person. You appreciate environments where days are varied and where priorities can evolve quickly. You know how to demonstrate agility and adapt calmly to changes, unforeseen events, and periods of uncertainty. You know how to keep your calm and maintain your efficiency, your discernment, and your professionalism, even in pressure situations or when facing demanding interlocutors. You possess an excellent sense of organization, great administrative rigor, as well as particular attention to detail and the quality of the information transmitted. You are recognized for your sense of service, your team spirit, and your ability to advance files with autonomy, method, and professionalism. You communicate with ease, diplomacy, and respect, both with your colleagues and with our clients and partners. You know how to establish a relationship of trust while representing the company with professionalism, discretion, and courtesy. You present a neat and professional image, in line with a service environment. You enjoy learning, discovering new tools, and stepping out of your comfort zone when the needs of the company require it. You are comfortable in an environment where all information is not always immediately available and know how to move files forward by soliciting the right interlocutors at the right time. You are naturally solution-oriented, demonstrate curiosity, like to understand how a company works, take initiatives, and contribute concretely to collective success. You share our sense of service and are sensitive to the values of quality, sustainability, and responsibility that guide our collective catering and event activity in the Canton of Vaud. Technical and linguistic skills Excellent mastery of Microsoft 365 (Excel, Word, Outlook, Teams, and PowerPoint). Very good mastery of Excel and ease in managing tracking tables. Very good mastery of collaborative digital tools. Strong digital ease and ability to quickly learn new software and digital tools. Experience with an ERP (Odoo, SAP, Abacus, or equivalent) constitutes a real asset. Experience with a CRM or commercial management software is appreciated. Good level of English (minimum B1/B2), both written and oral. Basic knowledge in accounting, billing control, or financial administrative follow-up constitutes an advantage. Your background Confirmed experience (minimum 5 years) in an administrative, coordination, or operational support function. Experience in catering, hospitality, or an event environment constitutes an important asset. A good knowledge of how a catering and event activity works is particularly appreciated. Experience within an SME and/or a collective catering company constitutes an asset. What we offer you A respectful, collaborative, and human-sized working environment. A work-life balance. A versatile function offering a real diversity of missions and the possibility to continually develop your skills. Concrete responsibilities and real autonomy. Possibiliti