Administrative Assistant at 80% or 32 hours per week

Assistant at 80% or 32 hours per week Join a committed Municipality within the Service de la Cohésion sociale Located in the heart of the Ouest lausannois, the Commune de Chavannes-près-Renens, which has nearly 12'000 inhabitants, is experiencing dynamic development and constant evolution of its population. Rich in its cultural and social diversity, it places inclusion, solidarity, proximity, and the quality of public service at the center of its action. The Service de la Cohésion sociale works daily in favor of the population, by developing local services, quality reception, and support adapted to the needs of users. In this context, administrative support constitutes an essential link to the proper functioning of the Service, the coordination of activities, and the quality of the services delivered. A key role at the heart of the Service's administrative functioning Reporting to the Service de la Cohésion sociale, you will contribute to the proper administrative, organizational, and documentary functioning of the Service. Through your rigor and sense of welcome, you will actively participate in the quality of the services offered to the population. In order to complete its administrative team, the Commune de Chavannes-près-Renens is recruiting for the position of: Administrative Assistant at 80% or 32 hours per week In this capacity, you will notably be required to: Ensure physical, telephone, and email reception of users with professionalism, kindness, and confidentiality; Identify the needs of users, transmit the first useful information to them, and direct people to the competent interlocutors; Receive, verify, register, file, and ensure the follow-up of requests, documents, and administrative files; Draft and format various letters, emails, certificates, decisions, minutes, and other administrative documents; Participate in the processing and administrative follow-up of financial documents, including invoices, expense reports, quotes, and orders; Prepare files, documents, and materials necessary for interviews, meetings, encounters, and service activities; Organize internal and external meetings, ensure the management of summons, agendas, availability, preparatory documents, and logistical aspects; Draft minutes or reports, ensure their distribution, and ensure the administrative follow-up of decisions made; Contribute to the updating of follow-up tables, statistics, management tools, and reference documents necessary for the proper functioning of the Service; Ensure the documentary management of the Service, including filing, archiving, and the organization of physical and digital files; Ensure compliance with internal procedures, confidentiality, and rules relating to data protection. Your profile: You have a marked sense of public service, appreciate contact with the population, and demonstrate great rigor in the administrative processing of files. You recognize yourself in the following qualities: CFC as a commercial employee or training deemed equivalent; Minimum of three years of experience in a similar administrative function; Experience within a public administration is an asset; Excellent writing and spelling skills in French; Ease in oral and written communication; Mastery of common IT tools, particularly Microsoft Office; Sense of welcome, listening, and orientation of users; Rigor, reliability, discretion, and respect for confidentiality; Good ability for organization, follow-up, and priority management; Team spirit, autonomy, and sense of responsibility; Marked interest in social cohesion missions and local services intended for the population. We offer you: A varied and meaningful activity serving the population; The opportunity to contribute to the functioning of a Service committed to social and local fields; A working environment fostering collaboration and initiative; Access to continuing education, in connection with developments in the profession; Friendly working conditions, within a committed team. Start date: September 2026 Application deadline: 20 August 2026 Salary class: 5 of the municipal salary scale For all additional information, you can contact Mr. Stéphane Kramer, Administrative Manager, at We draw your attention to the fact that only applications submitted online on the site as well as complete files will be processed (cover letter, CV, work certificates, and training certificates). jpidaac47e4jm jpit0730jm jpiy26jm