Administrative Assistant (female or male) at 100%, [classe 15]

The Judiciary is the third power of the State and includes all the judicial authorities of the canton. Separate from the legislative and executive powers, it fulfills its mission with full independence, has its own administration, and is an autonomous employer. Its general secretariat supports the governance and supervisory bodies of the Judiciary in their actions, coordinates the action of the judicial administration, and provides advice and expertise in transversal areas. It notably includes two deputy general secretaries and one deputy general secretary, members of the executive committee, who assist the general secretary and contribute to the definition of objectives, missions, and the organization of the registries of the courts and services, and to the coordination of activities between the various entities. Administrative Assistant (female or male) at 100%, [classe 15] Your mission Your mission will consist of assisting, in a pair with a colleague, the deputy general secretaries and a deputy general secretary, by providing high-level administrative, organizational, and operational support. To do this, you will specifically assume the following responsibilities: \- prepare and organize meetings and interviews and ensure documentary management; \- prepare specific mail or documents (PPT presentations, Excel tables, etc.); \- manage and coordinate agendas; \- ensure and update the follow-up of deadlines and actions, as well as files entrusted by hierarchy; \- write reports or minutes of meetings; \- create and populate dashboards and planning tools; \- ensure a role as an HR relay in the management of the life cycle of staff members hierarchically attached to the deputy general secretaries and the deputy general secretary (recruitment, integration, follow-up of evaluation interviews, management of absences, etc.); \- guarantee a quality welcome, in person or by telephone, for the interlocutors of the deputy general secretaries and the general secretary. Your profile You benefit from a commercial professional maturity, a higher diploma (for example: Bachelor or HEG) or another training deemed equivalent, completed by 5 years of experience useful for the position, ideally in a judicial environment. Key skills: Discretion Autonomy and proactivity Sense of organization, planning, and priority management Rigor and attention to detail Adaptation and flexibility Cooperation and team spirit Sense of public service Specific skills: You possess an excellent knowledge of administrative processes and procedures at the level of a staff or a management secretariat. You master the office suite and collaborative tools (MS Office). You have an excellent command of the French language. You benefit from writing ease, notably in note-taking and in the drafting of minutes. Your advantages A dynamic and meaningful environment, in charge of a fascinating and essential mission for the public community. Quality social benefits. Continuous training offers. Observations An extract from the criminal record and a certificate from the debt collection and bankruptcy register will be systematically required at the end of the recruitment process. Please apply online via the following website of the State of Geneva: Administrative Assistant (female or male) | Only complete files meeting the criteria formulated in the advertisement will receive a response. At the end of the procedure, all files of unsuccessful applications will be destroyed. Workplace Place du Bourg-de-Four 1 1204 Genève Remuneration: classe 15 Activity rate: 100% Type of contract: CDI Registration deadline: Start date: jpiddea87d9jm jpit0729jm jpiy26jm